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Admin Assistant IV
900 Ridgebury Road Ridgefield, CT 06877 US
Job Description
Duties:
Provides general administrative support to one or more managers. Responsibilities include:
- Exercises discretion in handling of confidential material and information.
- Assists in special projects as assigned.
- Responsible for organization and maintenance of department filing system including potentially confidential data.
- May provide clerical support as necessary, including filing, etc.
- Completes other duties as requested.
- Act as first point of contact to support training and business issues for problem solving for the internal RDS (Regulatory Documents System).
- Inform the group of new developments in Department, current updates and relevant information. Work closely with the DRA Manager of the EU Regional Archiving Center to discuss and develop workarounds and best practices for the archiving process.
- Communicate with other Key Users and admins to exchange pertinent information as the new RDS system roles out and evolves into the Human Pharma community.
- Elevate unsolvable problems to the next business level GBAs (Global Business Administrator) and the Business Support Team as necessary.
- Documentum (IDEA for SUB) Key User
- Provide detailed guidance for authors too successfully archive Non-Clinical & Technical reports through a series of highly regulated stages required by DRA & the FDA.
- Coordinate this process with authors & the DRA Group to move the reports through the various stages & final signing & archiving.
- Act as liaison with DRA, IDEA for SUB Americas & Germany, to assist users with new procedures & available training.
- Act as liaison for new Regulatory Documents for Submissions (RDS) system that is currently replacing IDEA for Sub.
Skills:
- Previous admin experience necessary.
- Steady work history needed.
Education:
- HS Diploma.
Equal Opportunity Employer: We are proud to be an equal opportunity employer. We welcome and encourage applications from all qualified candidates regardless of race, sex, gender identity or expression, disability, age, religion or belief, sexual orientation, or any other characteristic protected by applicable laws and regulations. It is our policy not to discriminate against any applicant or employee, and we are committed to fostering a diverse, inclusive, and respectful work environment across all locations in which we operate. We believe that diversity, equity, and inclusion are fundamental to our mission and enhance our ability to serve clients globally. If you have a disability or require any reasonable accommodations during the application or interview process, please inform your recruiter or contact us directly so that we can explore the appropriate arrangements.
Fraud Alert: Candidate safety is a top priority at Planet Pharma. The industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet Pharma domain (@planet-pharma.com, @planet-pharma.co.uk, and @ppgadvisorypartners.com) and not a domain with an alternative extension like .net, .org or .jobs.
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