Search Jobs
Administrative Assistant
1100 G Street NW Washington, DC 20005 US
Job Description
*Depending on experience
Executive Assistant, Global Policy, Advocacy & Government Affairs Team (PAGA)
This role is a full-time (40 hr) position based in Washington, D.C., and reports to SVP, Global Policy, Advocacy & Government Affairs (who is based in the King of Prussia area). The role will work out of the Washington office 2-3 days a week (or more as needed).
PAGA is a global organization with team members in the US, Europe, and Asia, who advocate for policies that will ensure access to therapies for the patients we serve, and forge trusted partnerships with stakeholders.
Administrative Support for PAGA Leadership Team:
• Proactive calendar management (with focus on US-based PAGA team)
• Travel planning (focus on US-based Senior Director and Above; emergency/back-up for ex-us LT members and others)
• Expense reporting (focus on US-based Senior Director and Above; emergency/back-up for ex-us LT members and others)
• Meeting and events planning (focus on US-based Senior Director and Above; emergency/back-up for ex-us LT members and others emergency/back-up for ex-US LT members)
• Coordinate LT meeting agendas and action items capture and tracking; provide similar support for other meetings convened by LT members
• Develop various tools and materials to track and report PAGA goals and activities
• Develop and maintain calendar of events
Meeting and Collaboration:
• Manage logistics and execution of virtual and face-to-face team meetings
Content Creation
• Develop and refine slide decks, news briefs, and other internal and external communications with direction from team members, leveraging outside design support as warranted
• Compile briefing materials for external meetings with trade association boards, government officials, advocacy groups, etc., based on input from team members
End to End Vendor management: (emergency/back-up for ex-US LT members)
• Establish proficiency with internal sourcing and procurement processes, and develop relationships with key operations personnel in King of Prussia and other locations, as needed, to enable smooth execution of vendor management.
• Prepare materials at direction of team members necessary to conduct RFPs, and to initiate and complete vendor relationships
• Track progress of vendor on-boarding and resolve issues to ensure continuity
• Resolve questions with invoices, purchase orders, and other items
• Manage log of vendors, when contracts are expiring, proactively work with team to ensure continuity
Sponsorship Coordination: (emergency/back-up for ex-UT LT members)
• Coordinate compliance review
• Complete contracts with guidance from team members
• Proactively manage process to ensure timely resolution
Operations Support for DC Office:
• Be point person with IT to maintain and resolve IT issues
• Meeting and events planning
• Office reception as needed
Required travel: 15%, Primarily domestic to KOP for trainings, events, and to develop and maintain network in the company. Occasional international travel is possible to support global team meetings.
Qualifications:
• High School Diploma or equivalent
• Minimum 7 years administrative support for senior executives
• Experience supporting government affairs function preferred
• Proficiency across common productivity applications including Word, Excel, Power Point, One Note
• Ability to learn and master proprietary systems in areas of procurement and vendor management, budget, and others
Equal Opportunity Employer: We are proud to be an equal opportunity employer. We welcome and encourage applications from all qualified candidates regardless of race, sex, gender identity or expression, disability, age, religion or belief, sexual orientation, or any other characteristic protected by applicable laws and regulations. It is our policy not to discriminate against any applicant or employee, and we are committed to fostering a diverse, inclusive, and respectful work environment across all locations in which we operate. We believe that diversity, equity, and inclusion are fundamental to our mission and enhance our ability to serve clients globally. If you have a disability or require any reasonable accommodations during the application or interview process, please inform your recruiter or contact us directly so that we can explore the appropriate arrangements.
Fraud Alert: Candidate safety is a top priority at Planet Pharma. The industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet Pharma domain (@planet-pharma.com, @planet-pharma.co.uk, and @ppgadvisorypartners.com) and not a domain with an alternative extension like .net, .org or .jobs.
Share This Job:
Related Jobs:
About Washington, DC
Are you sure you want to apply for this job?
Please take a moment to verify your personal information and resume are up-to-date before you apply.