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Scientific Meetings & Congress Coordinator

Redwood City, CA 94063

Posted: 08/12/2024 Employment Type: Contract Job Category: Administrative Job Number: 611274 Is job remote?: No Country: United States

Job Description


The Opportunity:

Our client is seeking a Temp Scientific Meetings & Congress Coordinator to join our team. This role is pivotal in orchestrating seamless coordination and execution of Scientific meetings and congresses, ensuring compliance with industry regulations and company standards. This role will be supporting the Medical Affairs team and reporting into the Director of Medical Affairs Operations. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to thrive in a fast-paced environment while maintaining a high-level professionalism and diplomacy.

  • Facilitate all aspects of meeting planning for external activities such as Advisory Boards, Steering Committees, and Symposiums

  • Lead the execution against Congress plans, including securing exhibitor booth space and sponsorship opportunities.

  • Support the internal team for Congress planning by coordinating KOL engagements, assisting in the development of the Medical Affairs Congress playbook, and organizing pre-congress kickoff meetings.

  • Coordinate housing and registration for congresses, including securing and overseeing hotel room blocks in compliance with congress rules and procedures.

  • You will also assist the Director of Medical Affairs Operations in implementing initiatives aimed at enhancing service optimization and process efficiencies within our team.

  • Ensure all managed congress activities are compliant and follow company policy.

  • Ancillary administrative support.

Required Skills, Experience and Education:

  • Bachelor's degree from an accredited college.

  • Exceptional attention to detail, strong customer service skills, and a strong commitment to completing tasks effectively.

  • Strong communication skills

  • Prior experience in Congress Planning and Execution.

  • Proficiency in managing multiple priorities while demonstrating adaptability.

  • Strong problem-solving skills, ability to remain calm under pressure, and thrive in collaborative environments are essential.

  • Experience in working in a collaborative environment with multiple stakeholders and functions

  • Forward looking with continuous improvement mentality.

  • Ability to travel domestically and internationally.

Preferred Skills:

  • Bachelor’s degree is preferred

  • 3+ years of relevant congress and meetings management experience in the Pharmaceutical or Biotechnology industry

  • Knowledge of Medical Affairs processes and understanding of key activities required

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at Planet Pharma.

Planet Pharma and The Planet Group of Companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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About Redwood City, CA

Ready to embark on an exciting career opportunity in the vibrant area around Redwood City, California? Nestled in the heart of Silicon Valley, this thriving region offers a perfect blend of innovation, growth, and charm. From the bustling tech scene to the serene beauty of Redwood City's parks, like Edgewood Park and Pulgas Ridge Preserve, there's something here for everyone. Immerse yourself in the local culture by visiting the Fox Theatre or exploring art galleries like The Art Center and Redwood City Art Kiosk. With a bustling food scene offering everything from trendy cafes to authentic Mexican cuisine, it's no wonder that Redwood City is a top choice for job seekers looking to thrive in a dynamic environment. Browse our job listings today and take the next step towards a fulfilling career in this captivating locale!

Although this hasn't been an issue at Planet Pharma, the staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at Planet Pharma.