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Accounts Payable Specialist

Cambridge, MA 02142

Posted: 06/26/2023 Employment Type: Contract Job Category: Accounting & Finance Job Number: 569313 Is job remote?: No Country: United States

Job Description

Key Responsibilities

  • Accounts Payable

    • Process invoices resulting from two-way match, three-way match POs, and non-POs, in a prompt and accurate manner.

    • Assist with payment runs for multiple -related companies via check, ACH and wire.

    • Review vendor statements and A/P aging reports to resolve any past due invoices.

  • General

    • Interface with internal and external stakeholders to research, identify, and resolve payment and/or process problems while providing the highest degree of customer satisfaction.

    • Provide year-end audit support including but not limited to requests for support of payments and vendor records.    

    • Monitor the status of needed invoice/expense approvals to ensure timely processing and payments.

    • Responsible for reviewing the status of invoices on hold in order to correct issues with appropriate departments on an as needed basis. 

    • Proactively seek ways to continuously improve processes and practices that will result in greater efficiencies and better controls.


  • A minimum of 5 years work experience in financial administration, preferably a non-profit environment in research or academic institutions 

  • Strong organizational, analytical, time management, and problem-solving skills

  • Demonstrated ability to work independently with minimal supervision while maintaining accuracy and delivering against deadlines

  • Ability to work in a fast-paced, paperless, dynamic setting with all levels of Institute staff

  • Capable of taking initiative to drive process change and improvements

  • Motivated to work cross-functionally among all areas of finance and procurement

  • Proficient with Microsoft (Excel, Word, PowerPoint) and Google-suite tools

  • Knowledge of cloud-based ERP systems (SAP, Concur preferred)

    Market rate 
    Co and NYC candidates may not be considered 

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Although this hasn't been an issue at The Planet Group, the staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at The Planet Group.

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