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Admin Assistant IV

Ridgefield, CT 06877

Posted: 03/14/2025 Employment Type: Contract Job Category: Professional Services Job Number: 618273 Is job remote?: No Country: United States

Job Description


Duties:    
Provides general administrative support to one or more managers.  Responsibilities include:
  • Exercises discretion in handling of confidential material and information.
  • Assists in special projects as assigned.
  • Responsible for organization and maintenance of department filing system including potentially confidential data.
  • May provide clerical support as necessary, including filing, etc.
  • Completes other duties as requested.  
  • Act as first point of contact to support training and business issues for problem solving for the internal  RDS (Regulatory Documents System).
  • Inform the group of new developments in Department, current updates and relevant information.  Work closely with the DRA Manager of the EU Regional Archiving Center to discuss and develop workarounds and best practices for the archiving process.  
  • Communicate with other Key Users and admins to exchange pertinent information as the new RDS system roles out and evolves into the Human Pharma community.  
  • Elevate unsolvable problems to the next business level GBAs (Global Business Administrator) and the Business Support Team as necessary.
  • Documentum (IDEA for SUB) Key User
  • Provide detailed guidance for authors too successfully archive Non-Clinical & Technical reports through a series of highly regulated stages required by DRA & the FDA. 
  • Coordinate this process with authors & the DRA Group to move the reports through the various stages & final signing & archiving.  
  • Act as liaison with DRA, IDEA for SUB Americas & Germany, to assist users with new procedures & available training.  
  • Act as liaison for new Regulatory Documents for Submissions (RDS) system that is currently replacing IDEA for Sub.

Skills:    
  • Previous admin experience necessary.  
  • Steady work history needed. 


Education:    
  • HS Diploma. 

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at Planet Pharma.

Planet Pharma is an equal opportunity employer. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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About Ridgefield, CT

Discover exciting job opportunities in the vibrant area surrounding Ridgefield, Connecticut! Nestled in Fairfield County, CT, this picturesque town offers a blend of historic charm and modern amenities that make it a perfect place to advance your career. With its close proximity to New York City and thriving local businesses, Ridgefield provides a wealth of growth opportunities for job seekers. Immerse yourself in the culture by exploring the Aldrich Contemporary Art Museum, catching a show at The Ridgefield Playhouse, or enjoying a delicious meal at one of the many cozy cafes and restaurants along Main Street. Consider making Ridgefield your career destination and experience the enchanting allure of this unique region. Browse our job listings now and take the first step towards a fulfilling career in Ridgefield, Connecticut!

Although this hasn't been an issue at Planet Pharma, the staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at Planet Pharma.