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Administrative Assistant - Princeton

Princeton, NJ 08540

Posted: 03/21/2025 Employment Type: Contract Job Category: Professional Services Job Number: 618118 Is job remote?: No Country: United States

Job Description

Target PR Range: 19-23hr
*Depending on experience Duties: Position Summary Position provides advanced administrative duties and support with activities for respective leaders and their teams or functions. Handles complex details, special projects and work is often important and/or confidential in nature.   Primary Responsibilities ?  Manages administrative support for assigned leaders and/or client groups. May back up administrative colleagues during surge activities or absences. ?  Will serve as a back up to front desk activities. ?  Coordinates and manages calendars for assigned leaders. ?  Manages travel arrangements for assigned leaders, including domestic and international travel. ?  Handles business/company and personnel details of a confidential and sensitive nature. ?  Assembles and prepares information from a variety of sources to prepare reports, correspondence and/or memoranda’s. ?  Coordinates logistics for on/off-site meetings and conferences, including high-priority meetings and other key company events. ?  Reconciles and manages expense reports through Concur/corporate credit cards for leaders. ?  Prepares scope of work, contracts, purchase order, master service agreements and other department-related documents. Collaborates with appropriate colleagues and departments to ensure work is accurately completed. ?  Support interdepartmental and/or cross-functional projects and collaborate with other administrative staff to share best practices and coordinate initiatives. ?  Performs administration responsibilities and other assignments as directed.   Skills:
Key Skills

 

?  Experience working with senior-level leaders within and outside the company.

?  Ability to independently think through a project or task of diverse complexity and execute, with little to no guidance.

?  Excellent professional ethics, integrity and the ability to maintain confidentiality of subjects that require restriction of communication beyond identified parties.

?  Must be able to independently manage schedules, coordinate multiple projects, priorities, and resources in a fast-paced environment.

?  Strong interpersonal skills, including tact, diplomacy, and judgment.

?  Highly skilled and proficient with all MS Suites programs, including Outlook, Word, Excel, and PowerPoint.

?  Strong organizational skills with comprehensive follow-through and a high-level of attention to detail.

?  Ability to travel as needed, on occasions.
Education:
Education/Experience/Skills High school diploma; degree preferred. Targeting 4 years’ related administrative experience supporting senior leadership within the pharmaceutical or biotech industry. An equivalent combination of relevant education and experience may be considered.

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at Planet Pharma.

Planet Pharma is an equal opportunity employer. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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About Princeton, NJ

Looking for exciting job opportunities near Princeton, New Jersey? Explore our current listings and take the next step in your career journey! Princeton, nestled in the heart of Mercer County, offers a vibrant job market with a perfect blend of historical charm and modern innovation. Home to prestigious Princeton University and world-renowned McCarter Theatre Center, this area boasts a rich cultural scene and a thriving arts community. Enjoy dining at acclaimed restaurants, exploring galleries like the Princeton University Art Museum, or taking a stroll through the serene landscapes of the Delaware and Raritan Canal State Park. Join us in Princeton and discover endless possibilities for professional growth and a fulfilling lifestyle. Start your job search today!

Although this hasn't been an issue at Planet Pharma, the staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at Planet Pharma.