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Administrative Assistant II

Basking Ridge, NJ 07920

Posted: 09/11/2023 Employment Type: Contract Job Category: Administrative Job Number: 584915 Is job remote?: No Country: United States

Job Description


Target Pay Rate: 20-25/hr **salary will be commensurate with experience 

Job Description: 
  • This position requires strong communication skills and a high level of technical proficiency with Microsoft Office applications including Excel, SharePoint, Word, MS Teams, PowerPoint and Outlook.
  • Independently manages multiple leaders calendars, including organizing catering, booking conf rms, AV support, and distribution of meeting materials. Arrange complex meeting and travel coordination as well as manage convention registration and events.
  • Will have extensive contact with external vendors and consultants to resolve routine issues; majority of internal contact is within the organizational unit, with some contact across organizational units.
  • Processes expense reimbursements and ensures timely completion of expense reports, and monitors processing of contracts, requisitions, and supplies.
  • Comfortable with complexity of excel spreadsheets; finance; and working with different stakeholders.
  • Would work with finance and budget owners within marketing. Managing invoices and reconciliations; purchase orders; and budgeting regarding the SOWs; submissions of SOWs; and expectations of spending and forecasting.
Skills:
  • Must be proficient with Microsoft office suite. Ability to format PPT, use Excel. Must be well organized and able to manage more than one project at one time. 

Soft-skill requirements:
  • Someone with who is a team-player; positive and can-do attitude; willing to solve problems and strong critical thinking skills. Must be able to learn and adapt to situations.
Education:
  • High School diploma required.

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at Planet Pharma.

Planet Pharma and The Planet Group of Companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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About Basking Ridge, NJ

Discover exciting job opportunities in the vibrant area surrounding Basking Ridge, New Jersey! Known for its picturesque landscapes, rich history, and thriving business community, Basking Ridge offers an unparalleled quality of life for professionals seeking growth and success. With easy access to NYC and iconic landmarks like the historic Jacobus Vanderveer House and the stunning Scherman Hoffman Wildlife Sanctuary, this charming region provides a perfect blend of career prospects and leisure pursuits. Indulge in locally sourced cuisine, catch a show at the elegant Ridge Performing Arts Center, or explore the natural beauty of Lord Stirling Park. Embrace the unique culture and endless possibilities that Basking Ridge has to offer as you explore our latest job listings and embark on a fulfilling career journey in this enchanting area.

Although this hasn't been an issue at Planet Pharma, the staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at Planet Pharma.