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Administrative Assistant IV

Foster City, CA 94404

Posted: 10/08/2024 Employment Type: Contract Job Category: Administrative Job Number: 614980 Is job remote?: No Country: United States

Job Description


Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office.
  • Supports managers and employees through a variety of tasks related to organization and communication.
  • * Responsible for confidential and time-sensitive material.
  • Familiar with a variety of the field's concepts, practices, and procedures.
  • Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
  • Answer and direct phone calls
  • Organize and schedule meetings and appointments.
  • Maintain contact lists.
  • Produce and distribute correspondence memos, letters, faxes, and forms.
  • Assist in the preparation of regularly scheduled reports.
  • Develop and maintain a filing system.
  • Order office supplies.
  • Book travel arrangements.
  • Submit and reconcile expense reports.
  • Provide general support to visitors.
  • Provide information by answering questions and requests.
  • Take dictation.
  • Research and create important presentations and develop processes.
  • Generate reports.
  • Handle multiple projects.
  • Prepare and monitor invoices.
  • Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities.
  • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
  • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
Requirements:
  • Technical Skills:
    • Proficiency in Microsoft Office Suite (Word, Excel, Teams, PowerPoint, Outlook).
  • Communication Skills: Excellent verbal and written communication abilities, with a proven ability to interact with technical and non-technical stakeholders.
  • Organizational Skills: Strong organizational and multitasking abilities, with a keen eye for detail and accuracy.
  • Problem-Solving Skills: Ability to anticipate needs, troubleshoot problems, and offer solutions proactively.
  • Confidentiality: Must handle sensitive information with discretion.
Required
  • ADMINISTRATIVE SUPPORT
  • ORGANIZATIONAL SKILLS
  • MICROSOFT OFFICE
  • CORRESPONDENCE
  • TRAVEL ARRANGEMENTS
Additional
  • OFFICE SUPPLIES
  • EXCEL
  • PROBLEM-SOLVING
  • MULTITASKING
  • INVOICES
  • INDUSTRIAL MACHINERY
  • INVENTORY
  • DICTATION
  • FILING
  • MICROSOFT POWERPOINT

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at Planet Pharma.

Planet Pharma and The Planet Group of Companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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About Foster City, CA

Discover your next career opportunity in the vibrant job market of Foster City, California! Nestled in the heart of the San Francisco Bay Area, Foster City presents a perfect blend of scenic beauty and bustling industry. With top-notch companies, such as Visa and Gilead Sciences, calling this region home, job seekers can find a plethora of growth opportunities in various fields like technology, biotech, and finance. Explore job listings in this charming city known for its picturesque lagoons, beautiful parks like Leo J. Ryan Park, and the iconic Foster City Shell Mound. Indulge in the diverse culinary scene, catch a show at the Hillbarn Theatre, and cheer for the local sports teams like the San Francisco Giants at Oracle Park. Begin your career journey in Foster City today!

Although this hasn't been an issue at Planet Pharma, the staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at Planet Pharma.