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Administrative Assistant
9115 Hague Road Indianapolis, IN 46256 US
Job Description
Target Pay Rate: 25-30/hr **salary will be commensurate with experience
Job Description:
Provides analytical and specialized administrative support to relieve and assist executive, administrative, line and staff managers of complex details and advanced administrative duties. Analyses problems, determines approach, to compile recommendations. Coordinates activities between departments and outside parties. Contacts company employees at all organizational levels to gather information and prepare reports. Work is generally of a critical or confidential nature. Represents the department in a polished and professional manner. Assignments may be in various functional areas.
Responsibilities:
- Supports assigned manager and team with a variety of routine to advanced administrative and operational activities including but not limited to: Scheduling and coordinating onsite/offsite meetings and/or larger scale events; Coordinating domestic and international travel and conference calls;
- Channeling communication and/or materials; Coordinating interview scheduling, office moves, office supply management and vendor relationships; Creating and submitting purchase orders and compiles expense reports.
- Streamlines and reduces unnecessary administrative or operational burdens from manager and other team members.
- Represents the department in a highly polished and professional manner; Serves as the department lead on new systems, processes and training compliance.
- Serves as the departmental “go-to-person” for general operational or administrative inquiries, requiring broad knowledge of departmental and organizational policies and procedures.
- Actively participates in internal company meetings with other administrative professionals, finds ways to apply new methods of working, improvements in work processes and supports an exchange of ideas among colleagues.
- Stays abreast with emerging knowledge and trends in administrative practices and collaborates with colleagues beyond own department.
- Provides back-up support to other teams as necessary, demonstrating flexibility, adaptability and positive demeanor in the face of change. Participates in administrative project initiatives within or outside department/functional area.
- Other duties as assigned by management.
Supports the Aspire Dia Ops and Megasites Wave 5B (Indianapolis)
Education:
Associate Degree Required
Bachelor's Degree Preferred
Equal Opportunity Employer: We are proud to be an equal opportunity employer. We welcome and encourage applications from all qualified candidates regardless of race, sex, gender identity or expression, disability, age, religion or belief, sexual orientation, or any other characteristic protected by applicable laws and regulations. It is our policy not to discriminate against any applicant or employee, and we are committed to fostering a diverse, inclusive, and respectful work environment across all locations in which we operate. We believe that diversity, equity, and inclusion are fundamental to our mission and enhance our ability to serve clients globally. If you have a disability or require any reasonable accommodations during the application or interview process, please inform your recruiter or contact us directly so that we can explore the appropriate arrangements.
Fraud Alert: Candidate safety is a top priority at Planet Pharma. The industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet Pharma domain (@planet-pharma.com, @planet-pharma.co.uk, and @ppgadvisorypartners.com) and not a domain with an alternative extension like .net, .org or .jobs.
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