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Administrative Assistant
5 Sylvan Way Parsippany, NJ 07054 US
Job Description
- Complete travel bookings calendar management invoicing meeting planning and general administrative support.
- Prepares and maintains files according to established guidelines, with limited supervision.
- May be required to create packets of information; develops standard documents according to established guidelines, drafts and edits basic communication with some complexity and assists with mailings which may including mass merges from database software reports; responds directly to routine inquiries.
- Confirms internal and external appointments for individuals, greets external visitors, answers external phone calls and directs appropriately with limited supervision.
- The majority of internal contact is within an organizational unit or specific project team. Implements projects or process improvements with supervision.
Skills:
- Must be proficient with Microsoft Office suite.
- Ability to format Powerpoint, use Excel.
- Must be well organized and able to manage more than one project at one time.
- Experience with Ariba Smartsheets and Concur is strongly preferred.
Education:
- High school diploma or equivalent required.
- Associate degree preferred; or equivalent work experience.
Equal Opportunity Employer: We are proud to be an equal opportunity employer. We welcome and encourage applications from all qualified candidates regardless of race, sex, gender identity or expression, disability, age, religion or belief, sexual orientation, or any other characteristic protected by applicable laws and regulations. It is our policy not to discriminate against any applicant or employee, and we are committed to fostering a diverse, inclusive, and respectful work environment across all locations in which we operate. We believe that diversity, equity, and inclusion are fundamental to our mission and enhance our ability to serve clients globally. If you have a disability or require any reasonable accommodations during the application or interview process, please inform your recruiter or contact us directly so that we can explore the appropriate arrangements.
Fraud Alert: Candidate safety is a top priority at Planet Pharma. The industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet Pharma domain (@planet-pharma.com, @planet-pharma.co.uk, and @ppgadvisorypartners.com) and not a domain with an alternative extension like .net, .org or .jobs.
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