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Administrative Coordinator (REMOTE)

San Diego, CA 92101

Posted: 03/15/2023 Employment Type: Contract Job Category: Administrative Job Number: 548685 Is job remote?: Yes Country: United States

Job Description

Job Description:
lllumina, Inc.s Legal Department is looking for an experienced administrative support person to assist its Sr. Legal Operations Analyst in data entry & system maintenance through its E-Billing System, CounselLink.

The role may be remote or a combination of remote/in-person work at Client San Diego offices. 20 hours a week.

  • Typically supports a department, function, group or site.
  • Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
  • Provides information by answering questions and requests.
  • Maintain Legal E-Billing Database by entering new information and maintaining existing information.
  • Be required to follow procedures and complete tasks in a thorough and timely manner with close attention to detail and accuracy.
  • Communicate with the Legal Department and accounting teams internally via email, phone, or online chat in a timely manner.
  • Be required to meet numerous deadlines by organizing and prioritizing tasks.
  • Regularly use and apply general accounting practices.
  • Routinely be presented with new challenges, requiring an adaptable attitude.
  • Be required to work closely with several Client departments.
  • Acts as an ambassador for Client - internally & externally, exhibiting a positive attitude and living our values.
  • Develops business partnership with department, function, site or leader.
  • Assists department, function, site or leader in managing external requests, presentations and other details needed
  • Listed responsibilities are an essential, but not exhaustive list, of the usual duties associated with the position. Changes to individual responsibilities may occur due to business needs.

  • Experience with working knowledge of MS Office, MS Excel and MS Outlook
  • Experience with MS Teams
  • Experience with data systems
  • Excellent communication skills (written and verbal)
  • Organization skills
  • Problem solving and time management
  • Accurate typing and data entry
  • Computer navigation and program acuity
  • Attention to detail
  • Accounting experience is preferred
  • Experience in a legal setting is preferred
  • Prior experience with CounselLink is a plus
21-29 pay rate range
**salary will be commensurate with experience**
CO, NY candidates may not be considered.
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