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Administrative Coordinator

Franklin Ctr, PA 19341

Posted: 07/11/2024 Employment Type: Contract Job Category: Administrative Job Number: 609110 Is job remote?: No Country: United States

Job Description

Target Pay Rate: 20/hr **salary will be commensurate with experience 

Job Description:

Looking for a more Senior admin level. In addition to admin tasks, the position also requires some receptionist/front desk work and must start at 6:30 AM. The ideal typical work hours will be from 6:30 AM to 3:30 PM, including 1 hour of unpaid lunchtime.

The Administrative Coordinator is primarily responsible for supporting an assigned manager (typically a Director or above) with administrative tasks and performing the front desk activities. They will also provide back-up support for the Executive Assistant at the site.

Essential Functions:

The Administrative Coordinator will prioritize workload and deliver specific clerical/administrative activities and services under the guidance of the assigned manager.
  • Calendar management and coordination of meetings
  • Coordinate domestic as well as international travel arrangements for the department
  • Process Invoices and prepare expense reports
  • Assist with ad hoc projects under general guidance from the manager
  • Provide support to other members of the department as needed
  • Interact with staff at all levels in a fast-paced environment

While being assigned to work at the front desk (typically 6:30 AM to 10:30 AM),
  • Receives and greets visitors. Directs them to the appropriate place or employee and answers general questions.
  • Issues control badges as required, records visitors' arrivals and departures.
  • Ensure the vendors complete the safety and GMP training when needed and maintain the records.
  • Answer incoming calls and route accordingly. Maintain updated phone list with changes.
  • Ensure that the reception area is neat; call for taxi service if necessary; other miscellaneous items as assigned.

  • 3 to 5 years of experience of administrative skills
  • Proficiency in MS Office Suite (PowerPoint, Word, Excel) Outlook
  • Must be a self-starter with the ability to multi-task
  • Flexibility to accommodate rapidly changing priorities and deadlines.
  • High level of accuracy and attention to detail
  • Strong verbal and written communication skills
  • Strong customer service skills
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About Franklin Ctr, PA

Ready to take the first step towards a fulfilling career in Franklin Center, Pennsylvania? This vibrant area, nestled in the heart of beautiful Bucks County, offers job seekers a unique blend of opportunities for growth and success. From its close proximity to iconic attractions like the historic Fonthill Castle and the bustling Peddler's Village, to its thriving arts scene featuring the James A. Michener Art Museum and the Bucks County Playhouse, Franklin Center is a hub of culture and charm. With delectable local cuisine, picturesque parks like Peace Valley Park for outdoor enthusiasts, and easy access to Philadelphia's professional sports teams and renowned venues, this region promises an enriching career experience like no other. Explore our job listings now and discover the endless possibilities waiting for you in Franklin Center, Pennsylvania!

Although this hasn't been an issue at Planet Pharma, the staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at Planet Pharma.