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Business Contract Operations Specialist

Palo Alto, CA 94304

Posted: 09/11/2023 Employment Type: Contract Job Category: Project Management Job Number: 584562 Is job remote?: Yes Country: United States

Job Description

Brief Description:
The Business Contract Operations Specialist will work as an integral member of the US Business Operations and Analytics team, managing the processes associated with creating vendor agreements, including service agreements, work orders, change orders and purchase requisitions.
Responsibilities will include reviewing all submissions in detail for accuracy and completeness, partnering with internal stakeholders such as Legal, Procurement and Finance, processing agreements and serving as an expert user of the
financial and legal systems. The Business Contract Operations Specialist will also manage brand marketing budget trackers, ensuring accurate capture of spend, accruals, and forecasts in a timely manner.

Essential Functions
Serve as a subject matter expert on the end-to-end processes associated with initiating, and then managing, new and existing relationships with suppliers.
Proactively oversee the review and approval of new agreements and the creation of
associated purchase requisitions and/or purchase orders, >100 annually
Work in conjunction with business partners, Legal and Finance to help ensure that required documentation is obtained, pertinent risk assessments are conducted, and all associated timelines are met.
Develop and maintain expertise in SAP, Smartsheets, and the Legal and Risk
Assessment tools, proactively contributing suggestions for improvement and updating
associated documentation as needed.
Partner with assigned business functions, effectively communicating milestones, due dates and contractual commitments; develop and provide monthly reports on contract statuses, responding to all associated questions in a timely manner.
Proactively identify potential business critical challenges and work in conjunction with
management to implement solutions.
Attend quarterly collaboration meetings with Finance and Legal; stay up to date on financial milestones, best practices, system updates, and any relevant compliance requirements.
Model Procurement Coordinator excellence. Represent US Business Operations and
Analytics as an active Global Advisor to the procurement coordinator community to
knowledge share and provide process improvements that might be implemented
Act as a Change Agent for the US Business Units as we transition to our new Source 2 Pay
(S2P) portal, a single-entry point for all procurement, contracting and risk needs
Required Knowledge, Skills, and Abilities
3+ years of relevant experience
Demonstrated success in managing supplier-partners including third party service providers
Prior experience with budget development and management
Working knowledge of financial processes, technologies (e.g. SAP, Salesforce), compliance and regulatory requirements
Proven ability to collaborate effectively with internal and external partners to meet a common goal
Demonstrated excellence in organizational and communication skills
Effective problem solver with ability to think independently
Must be able to work in a highly energetic, flexible, changing and fast paced environment

Required/Preferred Education and Licenses
Bachelors Degree
Project Management Professional (PMP) designation or equivalent, a plus

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at Planet Pharma.

Planet Pharma and The Planet Group of Companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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About Palo Alto, CA

Ready to take your career to new heights? Explore our job opportunities around Palo Alto, California, and discover the endless possibilities this thriving hub of innovation and culture has to offer. Nestled in the heart of Silicon Valley, Palo Alto is not only home to tech giants like Google and Facebook but also boasts a vibrant arts scene with renowned galleries like the Anderson Collection at Stanford University. Indulge your taste buds with the diverse culinary scene, from farm-to-table restaurants to trendy cafes. With easy access to the stunning landscapes of nearby parks like Foothills Park and the excitement of cheering on the Stanford Cardinal at Stanford Stadium, Palo Alto is the perfect place to grow both personally and professionally. Join us in this dynamic community and unlock your potential!

Although this hasn't been an issue at Planet Pharma, the staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at Planet Pharma.