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Clinical Contracts Associate

San Mateo, CA 94404

Posted: 02/26/2024 Employment Type: Contract Job Category: Clinical Development and Operations Job Number: 599698 Is job remote?: No Country: United States

Job Description

Pay is commiserate with experience and ranges between $35-40/hr
Description of responsibilities:
  • Manage inquiries from business stakeholders regarding sourcing and contract requests, including managing VO centralized inbox.
  • Manage e-Signature queue in Apttus after a contract is fully approved.
  • Manage wet-ink signature requests for VO contracts requiring wet-ink signatures.
  • Review and revise e-Signature recipients prior to routing contracts for e-Signature and follow-up with signatories to ensure timely execution of contracts.
  • Coordinate PO creation activities with Development Finance, including entry and review of contract financial data to ensure PR and POs are created successfully.
  • Perform reviews related to PO/PR entries in SAP/Ariba, including and follow-up with relevant teams to update POs when there are PR/PO corrections needed.
  • Enter PR data in Ariba/SAP after Apttus submits contract data to Ariba through integration.
  • Create manual PRs in Ariba if PRs cannot be created through Apttus/Ariba integration and automation.
  • Coordinate activities with development finance with any assistance/questions on PR/PO, including Legacy POs and converted POs from Oracle EBS to SAP.
  • Coordinate activities related to invoice related issues with VO contract managers, finance, and business stakeholders.
  • Provide weekly updates to CROs regarding sourcing and contracts during the weekly triage calls with key vendors
  • Upload contract data, including CRO budget Data into Budget Data Optimization tool
  • Serve as a point of contact for any issues related to PR/PO in CAR and Ariba/SAP.
  • Perform validation of contract data including approvals for financial compliance

The Associate is expected to complete tasks and projects under minimal supervision and has the ability to manage competing priorities effectively and proficiently. Demonstrates a thorough knowledge of Good Clinical Practice GCP, Good Pharmacovigilance

Practices GVP, Good Laboratory Practice GLP, Good Documentation Practice GDP and ICH E6 R2 compliance requirements.

Demonstrates a thorough understanding of the end-to-end clinical contracting process, and any associated compliance requirements. Candidate has relevant experience in the pharmaceutical or biopharmaceutical industry; and, has a BS or BA.

Required Years of Experience: 5+

Required Degree or Certification: B.S.

Top 3 Required Skill Sets: Proven experience creating PR/PO in SAP/Ariba environment, excellent abilities with spreadsheets (MS Excel), Analytical Skills

Top 3 Nice to Have Skill Sets: Experience with contract lifecycle management systems (i.e. Apttus), experience with DocuSign, experience in drug development setting

Unique Selling Point of this role: This is a very high visibility role, with a chance to make a quick impact as we seek to stabilize our recent transition to SAP/Ariba
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