Skip to content

Job Openings

Clinical Document Manager

San Francisco, CA 94158

Posted: 03/03/2024 Employment Type: Contract Job Category: Clinical Development and Operations Job Number: 596895 Is job remote?: Yes Country: United States

Job Description


TMF Management
  • Ensure each Trial Master File can fully reconstruct the conduct of a clinical trial and those documents are readily available for audits/inspections.
  • Ensure defined TMF file structure(s) are maintained and secure. Create new TMF structures when needed.
  • Serve as the company's Veeva Vault eTMF technical specialist.
  • Provide quality control reviews of key clinical documents (e.g., protocols and ICFs)
  • Manage user access and organization of the company's TMF, archival repositories, and offsite storage location. 
  • Manage retention and destruction schedules for the company's maintained and offsite storage TMFs.
  • Manage off-site archiving activities (including budget, cataloguing process, and document retrieval)
  • Manage document index to ensure all on-site and off-site documents can easily be retrieved.
  • Define, execute, and manage TMF system migrations and associated Quality Control processes.
  • Define and manage necessary vendor oversight that includes performance and quality metrics, ensuring they meet ICH guidelines and global regulatory requirements.  Ensure TMF metrics are reviewed and distributed.
  • Propose and contribute to process design, implementation, and hands on TMF activities that ensure quality documentation and system maintenance.

CRO Oversight
  • Support clinical trial managers and other contributors to ensure ongoing content management of the TMF.
  • Ensure vendors perform to our document quality standards and expectations. Oversee CRO conducted TMF activities and file reviews.
  • Partner with study teams to facilitate appropriate vendor oversight and quality control procedures throughout the lifecycle of a trial, including appropriate oversight for all contributors to the TMF.
  • Perform periodic reviews of TMF to ensure adherence to standards and compliance with relevant regulations, guidelines, and standards. 
  • Plan and manage company oversight review of the CRO TMF, including tracking of all findings through closure.
  • Manage the exchange of TMF documents with external service providers.
  • Perform initial and/or in-process assessment of vendor standard operating procedures, and document the review as requested.
  • Exercise judgment within generally defined practices and policies in selecting methods and techniques.
  • Work on problems of diverse scope in which analysis of data requires evaluation of identifiable factors.
  • Communicate critical issues, accomplishments, risks, and modifications of current procedures to Management.
  • Maintain knowledge of industry standards to ensure adequacy of the TMF system and continuous process improvement.
  • Conduct training, lead awareness efforts, and educate TMF contributors about process quality and compliance.
  • May serve as a resource during internal/external audits and regulatory inspections of the TMF, as well as management and archiving of documents for relevant clinical development departments.
  • May support or facilitate remediation of relevant CAPA commitments.
  • Other duties as required.
Requirements:
  • Bachelor's degree is required. Equivalent experience may be accepted.
  • A minimum of 8 years pharmaceutical, biotechnology or medical device industry is required with at least 3 years' experience in Clinical Trial Master File management is required.
  • Expertise with Good Clinical Practices (GCPs), International Conference for Harmonization (ICH) Standards, and FDA Code of Federal Regulations for clinical trials.
  • Strong knowledge of global regulatory requirements and ICH/GCP guidelines.
  • Knowledge of clinical research study design and ability answer technical questions related to tips, techniques and problem solving around TMF.
  • Knowledge of multiple eTMF systems preferred.  Specific knowledge of Veeva eTMF is huge plus. "White belt" certification preferred.
  • Highly proficient with software capabilities and business applications.
  • Experience in management of multiple global clinical trial programs is highly desired.
  • Experienced in handling trial essential documents is required.
  • Possesses demonstrated ability to supervise others, either directly or in a project matrix/oversight scenario.
  • Strong interpersonal skills with a demonstrated ability to interact with many levels of technical and business staff.
  • Excellent analytical, problem solving, and organizational skills are required.
  • Ability to establish excellent internal and external relationships, including vendors.
  • High level of flexibility and ability to adapt to changing conditions.
  • Good oral and written communication and interpersonal skills.

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at Planet Pharma.

Planet Pharma and The Planet Group of Companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

Apply Online

Send an email reminder to:

Share This Job:

Related Jobs:

Login to save this search and get notified of similar positions.

About San Francisco, CA

Ready to take your career to new heights? Explore job opportunities around the bustling city of San Francisco, California. Known for its vibrant tech scene, picturesque views of the Golden Gate Bridge, diverse culinary offerings like the famous clam chowder in sourdough bread bowls at Fisherman's Wharf, and the artistic vibe of the iconic street art at Clarion Alley. Work-life balance flourishes with easy access to outdoor adventures like hiking in Muir Woods, catching a Giants game at Oracle Park, or browsing through the exhibits at the San Francisco Museum of Modern Art. Join us in San Francisco and discover the endless possibilities this innovative and charming city has to offer.

Although this hasn't been an issue at Planet Pharma, the staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at Planet Pharma.