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Contracts Administrator/Associate

San Rafael, CA 94903

Posted: 01/26/2023 Employment Type: Contract Job Category: Other Job Number: 537113 Is job remote?: No Country: United States

Job Description


Duties:    
  • Ability to research vendors within SpringCM, Coupa / Spend Source to determine if vendors are active in our system, prior to contracting new relationships
  • Using SpringCM, our contracts management system, drafting multiple contract types: Non-Disclosure Agreements, Master Service Agreements, Amendments, Scopes of Work, and Change Orders, for example.
  • Creating and submitting requisition requests using Coupa / Spend Source, Client’s spend management tool
  • Monitoring and tracking a large volume of contracts from draft to final signatures using SpringCM, which may include Docusign workflows and monitoring
  • Monitoring and tracking a large volume of requisition requests from submission to financial approval and PO creation
  • Acting as a liaison between Client, internal business partners, and outside vendors to facilitate contract execution
  • Building and maintaining relationships with business partners
  • Engaging with other functional areas within Client to assess and respond to contracting and requisition needs, obligations, and revisions
  • Coordinating workflow between the business, Procurement, Finance and Legal Departments


Skills:    
  • Strong proofreading and editing skills
  • Strong computer skills in database management and document preparation (Word, PowerPoint, Excel)
  • Excellent attention to detail
  • Ability to manage heavy workload and aggressive timelines in a timely manner, prioritize, and work under pressure
  • Strong organizational skills to proactively identify risks in timelines and communicate them to partners and stakeholders through to resolution
  • Strong customer service focus, fielding status requests / updates from colleagues on items with time sensitivity and urgency
  • High level of proficiency with written and verbal communication skills      
  • Ability to communicate effectively with outside vendors/partners

Education:    
  • Bachelor's degree highly desired.  2-4 years’ experience.
38-43 pay rate range
**salary will be commensurate with experience**
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