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Contracts Associate

San Rafael, CA 94903

Posted: 06/01/2023 Employment Type: Contract Job Category: Non-Clinical Job Number: 561605 Is job remote?: No Country: United States

Job Description

This role will support the company's Legal Department and business partners by drafting, negotiating and tracking a high volume of contracts.  Duties include:
  • Researching prior contracting relationship with contracting parties.
  • Drafting, primarily from templates, multiple contract types including Non-Disclosure Agreements, Master Service Agreements, Amendments, Scopes of Work, and Change Orders, using DocuSign CLM, the company's contract lifecycle management system ("CLM").
  • Utilizing playbooks to negotiate contracts.
  • Monitoring and tracking a large volume of contracts from draft to final signatures using the CLM.
  • Ensuring company-wide compliance with the company's contracting policy.
  • Acting as a liaison between our company, internal business partners, and outside vendors to facilitate contract execution.
  • Building and maintaining relationships with business partners.
  • Engaging with other functional areas within the company to assess and respond to contracting needs, obligations, and revisions.
  • Coordinating work flow between the Legal Department and other departments.
  • Exercising sound judgment within defined procedures and practices to determine appropriate action, including when to esclate matters to in-house counsel.
  • Driving Legal Department initiatives, including assistance with templates and playbooks and training CLM users.
  • Providing backup support to other Contracts Associates in the department.
  • Working on other Legal Department projects or intiatives as determined by Manager.

  • BA degree and 2-4 years of experience. 
  • Ability to work onsite at least 2 days a week.
  • Strong proofreading and editing skills.
  • Strong computer skills in database management and document preparation (Word, PowerPoint, Excel).
  • Excellent organization and time-management skills required. Must be able to manage heavy workload and aggressive timelines in a timely manner, prioritize, and work under pressure.
  • Strong written and verbal communication skills.      
  • Must be able to communicate effectively with outside vendors/partners and serve as a liaison among outside counsel, in-house attorneys and business partners, and proactively communicate regarding relevant issues and deadlines.
  • Must be detail-oriented, self-motivated, a quick learner, and have a strong work ethic.

  • Experience in contracts administration or other relevant experience is strongly preferred.
  • Experience at a law firm or within an in-house legal department of a public company a plus.
  • Experience within biotech/pharma/medical device industry or other contract-intensive fields a plus.
  • Familiarity with DocuSign CLM or any other contract management system is a plus.
  • Background with technology agreements (SaaS, Sales Orders) is a plus.
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Although this hasn't been an issue at The Planet Group, the staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at The Planet Group.

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