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Contracts Associate/Specialist

Novato, CA 94949

Posted: 03/20/2023 Employment Type: Contract Job Category: Non-Clinical Job Number: 551607 Is job remote?: No Country: United States

Job Description

The Contracts Specialist 1 supports key Facilities and Engineering Maintenance Business Office (MBO) objectives with a particular emphasis on Purchase Order (PO) requisitions and Contract preparation, submission, coordination, management, administration, and related provider worker on-boarding. The Contracts Specialist 1 will be the primary interface between Facilities and Engineering, Legal, and Finance departments to coordinate all PO and contract processes that supports the Facilities and Engineering department. This is a cross-region position covering all California campuses: Novato, San Rafael, Petaluma, Buck, and Brisbane. 


Contract Specialist 1 responsibilities:
  • Process Purchase Order (PO) requests for Goods, Services, and Software
  • Process required contract types (NDA, MSA, MEPSLA, MAMSA, SOW, Sales Orders) and coordinate between Facilities and Engineering, Legal, and Purchasing departments
  • Initial document creation of NDAs, Change Orders, and SOW contracts
  • Process requests for new Suppliers/Vendors related to PO requests
  • Process New and Extension requests for Provider Workers (vendor-supplied workers) related to active contracts
  • Process Change Orders to adjust existing PO, Contract amounts and / or dates
  • Track status of all requests from users and provide status to users as needed
  • Provide coordination between BioMarin Legal and Supplier Legal to resolve contract language
  • Track contract expirations and coordinate with CC Owners for extension

General responsibilities:
  • Collaboration/Coordination with all levels of the Facilities and Engineering department
  • Ability to work independently and prioritize work across multiple projects to meet due dates
  • Others as needed or assigned

  • Bachelor’s Degree or equivalent experience.
  • Individuals will be expected to take part in job-related training courses.
  • Minimum of 2 years of directly related experience in PO requisition and/or contract administration/management (Law firm, Paralegal or corporate outsourcing / procurement environment)
  • Experience in a GMP regulated environment (part 11 compliance), pharmaceutical industry and/or clinical research environment highly desirable
  • Highly organized, detailed oriented, able to keep up with many changes and multiple priorities, and coordinate multi-discipline projects
  • Good negotiator and communicator. Able to interact and manage expectations of diverse stakeholders; work effectively with all levels of management and employees.
  • Strong office software skills (MS Word, Excel) and PO/Contract Management software such as Coupa Spend Management and SpringCM / Docusign CLM.
  • Proficiency with standard office software applications, including MS Word, MS Excel, MS Project, MS Power Point, MS Outlook, SharePoint/O365
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