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Documentation Specialist

Philadelphia, PA 19154

Posted: 05/24/2023 Employment Type: Contract Job Category: Professional Services Job Number: 566077 Is job remote?: No Country: United States

Job Description


The Documentation Administrator is responsible for system administration/support of the following Quality Systems (Documentum and ComplianceWire). The Documentation Administrator is also responsible for managing GxP record archiving activities and document retention / destruction. This individual must be flexible, have well-developed computer skills, and can interact with all levels of management. Candidate must be a self-starter, organized, results-oriented individual with ability to articulate, receive, disseminate, and analyze data.
  • Responsible for supporting Document Management activities including preparation, upload, approval, and effectivity of controlled documents.
  • Responsible for the management of Logbooks, including retrieval and reconciliation ensuring department reviews are complete. Responsible for ensuring logbooks are replaced by retire date and archived per procedure.
  • Responsible for completing assigned site administrator training for Documentum and ComplianceWire (and other quality systems as assigned).
  • Responsible for archiving GxP documents off-site including document handling, documentation and data entry; storage and retrieval management. Education or Equivalent Requirements:
  • Associate degree preferred.

Knowledge/Skills Requirements:
  • Candidate must have computer skills and capable of quickly learning other software including Documentum and ComplianceWire.
  • Computer proficiency in Microsoft Office products (intermediate)
  • Excellent written and verbal communications skills
  • Well organized with ability to handle multiple activities simultaneously.
  • Ability to work cross-functionally with departments (Operations, Quality Assurance, Supply Chain, Project

Management, and Engineering) and individuals at all levels within Client Physical Requirements:
  • Individual may be required to site, stand, walk regularly
  • Occasionally lift 5-15 pounds
  • Be accessible to operations areas and office staff and to use required office equipment
  • Specific vision requirements include reading written documents and frequent use of a computer monitor.
20-26 pay rate range
**salary will be commensurate with experience**
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