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Executive Administrative Assistant- III (Senior)

Jersey City, NJ 07302

Posted: 08/26/2024 Employment Type: Contract Job Category: Administrative Job Number: 612908 Is job remote?: Yes Country: United States

Job Description

Target Pay Rate: 30-36.67/hr **salary will be commensurate with experience 

Position Description:

The Sr. Administrative Associate is responsible for providing comprehensive administrative support and office management to the MAOR US Lead and Global Strategy & Capabilities Lead. The incumbent is responsible for supporting the department with professionalism and flexibility, with a strong focus on change management as the organization continues to expand.
The Sr. Admin must be a self-starter who is able to proactively manage priorities and work independently to resolve escalations. To execute these responsibilities, the Sr. Admin must partner with internal and external stakeholders in various areas of the Company, with the ability to integrate effectively and quickly with the other members of the team. The position requires flexibility to adjust to changing situations and the ability to assist others when needed.

The primary activities include and are not limited to the following:
• Primary responsibilities include managing the calendar, scheduling, logistics, planning travel, supporting team building and departmental activities, expense management and purchase orders.
The position includes significant work assisting with staffing; job postings, scheduling interviews, the onboarding process and follow-up support, as needed.
• Coordination and performance of multiple tasks while understanding the project principles and technical skills related to own work assignments.
• Works effectively without constant and direct supervision or guidance.
• Produces/completes various work assignments requiring advanced analytical ability, independent judgment, creativity, and problem-solving skills.
• Communication skills must be at a level to effectively interact with ORD executives and internal/external clients to maintain workflow.
• Attention to detail; high level of confidentiality; leadership skills; the ability to exercise initiative, flexibility, and tact.
• Managing multiple tasks and high-level projects while simultaneously managing day to-day operations of the office.
• New hire onboarding.
• Partnering and collaborating with the Lead Administrative Associate for MA&OR and attending meetings as required.
• Creates customer value by supporting/completing administrative work of business leaders so they can focus on internal clients and their teams.
• Supports the use of MS Teams and SharePoint, with the ability to strategically learn leverage, and share technology.
• Budgeting and expense reporting for the teams.

Desired attributes:
• Has a strong business sense to set priorities and make sound judgment calls when needed.
• Excellent communicator - able to interact with people of all levels in a confident, professional manner.
• Demonstrates ability and temperament to work with sensitive information.
• Team player - has team-oriented experience and approach and provides collaborative support by maintaining effective relationships with interested parties.
• Ability to think outside of the box and work with a sense of urgency.

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at Planet Pharma.

Planet Pharma and The Planet Group of Companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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About Jersey City, NJ

Ready to take the next step in your career? Explore our job opportunities in and around Jersey City, New Jersey, where the vibrant cityscape meets the calming waters of the Hudson River. This dynamic area offers a perfect blend of urban living and green spaces, with easy access to New York City just a short ride away. Imagine working in the shadow of the iconic Statue of Liberty, enjoying diverse cuisine from food trucks to Michelin-starred restaurants, or catching a show at the historic Loew's Jersey Theatre. Jersey City boasts an impressive art scene, lively nightlife, and plenty of outdoor recreational options at Liberty State Park. Join us in this culturally rich and fast-growing region, and make your career dreams a reality!

Although this hasn't been an issue at Planet Pharma, the staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at Planet Pharma.