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LOA Coordinator

Waltham, MA 02451

Posted: 01/17/2024 Employment Type: Contract Job Category: Human Resources Job Number: 591190 Pay Rate: 28.50 Is job remote?: No Country: United States

Job Description

Pay is commiserate with experience and range between $20-28/hr

Job Summary:
This temporary assignment will focus on assisting with transitioning our internal leave of absence process to a fully outsourced model.  The Leave of Absence Coordinator will assist in overseeing the new provider and helping to ensure a smooth transition for all employees on a leave of absence. The coordinator serves as the initial point of contact for employees, guiding employees with new leave requests to the provider and liaising as needed.  The individual in this role will also ensure accurate information is provided to payroll for all leaves and reconcile leave payments due to the company. This position requires a strong understanding of applicable employment laws, company policies, and best practices related to leaves of absence. 

Key Responsibilities:
1. Assist in overseeing the transition between our internal leave of absence and accommodation administration to a fully outsourced model.  
2. Interpret and ensure compliance with federal, state, and local regulations, including the Family and Medical Leave Act (FMLA), the Americans with Disabilities Act (ADA), and other relevant legislation.
3. Initial point of contact for employees seeking information and guidance on the leave of absence process, including eligibility, application procedures, and documentation requirements.  
4. Educating employees on our new leave of absence process and helping to introduce our new leave and accommodation provider.
4. As needed, collaborate with leave and accommodation provider, HR team members, managers, and employees to facilitate smooth transitions for employees returning from leave, including accommodations and reintegration plans.
5. Maintain accurate and confidential records of all leave requests, approvals, and related documentation in accordance with company policies and legal requirements.
6. Coordinate with relevant stakeholders, such as payroll, benefits, and legal departments, to ensure accurate and timely processing of leave-related paperwork, including payroll adjustments and benefit continuation.

Qualifications:
1. Bachelor’s degree in human resources, business administration, or a related field. 3-4 years of experience preferred.  
2. Solid understanding of federal and state leave regulations, including FMLA, ADA, and relevant state laws.
3. Strong interpersonal and communication skills, with the ability to empathetically interact with employees and stakeholders at all levels.
4. Excellent organizational skills and attention to detail to manage complex leave cases and maintain accurate records.
5. Prior experience in human resources, specifically in leave management or a related field, is preferred.
6. Proficiency in using HRIS (Human Resources Information Systems) and other relevant software applications.

This job description serves as a general guideline and may vary depending on the specific needs and requirements of the organization.

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at Planet Pharma.

Planet Pharma and The Planet Group of Companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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About Waltham, MA

Discover exciting job opportunities in the vibrant area surrounding Waltham, Massachusetts! Known for its rich history, picturesque scenery, and bustling economy, Waltham offers job seekers a unique blend of innovation and tradition. Home to renowned universities, cutting-edge technology companies, and a thriving cultural scene, this city has something for everyone. Explore job listings in this region and unlock the door to a career filled with growth, charm, and endless possibilities. From strolling along the Charles River to catching a game at Fenway Park, there's no shortage of enchanting experiences waiting for you in the Waltham area. Start your job search today and embark on a rewarding career journey in one of the most inviting locations in the Northeast.

Although this hasn't been an issue at Planet Pharma, the staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at Planet Pharma.