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Medical Affairs-Scientific Communications & Publications Coordinator

New Haven, CT 06511

Posted: 02/19/2025 Employment Type: Contract Job Category: Medical Affairs Job Number: 617783 Is job remote?: Yes Country: United States

Job Description


Target Pay Rate: 42-52/hr **salary will be commensurate with experience 

Position Summary:

The Scientific Communications amp Publications Coordinator is a member of the Medical Affairs team responsible for managing and leading the Medical Review Committee MRC and overseeing all aspects of scientific publications management. This role ensures the efficient review and approval of medical affairs materials while also coordinating publication planning compliance and execution in collaboration with internal and external stakeholders.

Key Responsibilities:
  • Medical Review Committee MRC Management
  • Oversee the end-to-end review process of medical affairs materials using Veeva Vault MedComms.
  • Serve as the primary liaison between Medical Legal Regulatory and external agencies to facilitate MRC operations.
  • Ensure submission quality and compliance with company and regulatory guidelines before materials are circulated for review.
  • Manage MRC meeting logistics including agenda planning calendar coordination facilitation of discussions and documentation of outcomes.
  • Support material prioritization expedite requests and escalation processes in partnership with MRC team.
  • Drive continuous improvement initiatives to optimize MRC workflows and efficiency.
  • Scientific Publications Management
  • Track and manage publication projects ensuring alignment with the publication plan.
  • Coordinate the development review and approval of manuscripts abstracts and posters ensuring compliance with industry and company standards.
  • Maintain publication databases and assist in reporting author coordination and bibliography management.
  • Support medical communication agency contracting budget tracking and compliance-related activities.
  • Manage publication-related document flow including journal submissions and independent manuscript reviews.
  • Develop and maintain the publications site for Medical Affairs.

Qualifications:
  • BA/BS degree required. 5 years of experience in the pharmaceutical biotech or medical communications industry.
  • Prior experience managing Medical Review Committee MRC operations.
  • Proficiency with Veeva Vault MedComms required.
  • Prior experience with publications management software preferred.
  • Strong project management organizational and problem-solving skills.
  • Excellent communication skills with the ability to engage cross-functional stakeholders effectively.
  • Attention to detail ability to multitask and a proactive mindset. Proficiency in Microsoft Office Word PowerPoint Excel Outlook

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at Planet Pharma.

Planet Pharma is an equal opportunity employer. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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About New Haven, CT

Ready to launch your career in the vibrant area around New Haven, Connecticut? Explore a plethora of exciting job opportunities in this bustling hub of innovation and culture. Boasting renowned landmarks like Yale University, the historic Shubert Theatre, and the stunning New Haven Green, this region offers a perfect blend of urban charm and natural beauty. With a thriving arts scene, delectable cuisines like the classic New Haven-style pizza, and an array of outdoor recreation options at East Rock Park and Long Wharf, this area is a haven for career growth and work-life balance. Join us in discovering the endless possibilities that await your professional journey in this enchanting corner of the Constitution State.

Although this hasn't been an issue at Planet Pharma, the staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at Planet Pharma.