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Office Coordinator

Malborough, MA 01752

Posted: 09/21/2023 Employment Type: Contract Job Category: Administrative Job Number: 584113 Is job remote?: No Country: United States

Job Description

Target Pay Rate: 20-27/hr **salary will be commensurate with experience 

Job Description: 

Receives visitors, provides general administrative support, and coordinates facilities for the Marlborough office.
  • Serves as the first point of contact for visitors to the office and general phone calls
  • Maintains orderly conference rooms, kitchen, and mail room with adequate supplies
  • Uses Outlook Calendar to schedule meetings and manages meeting room space
  • Sorts, distributes and handles incoming/outgoing mail. 
  • Maintains USPS and FedEx machines
  • Coordinates and plans company social events
  • Administers business card ordering for certain employee groups
  • Directs Real Estate Management Company to assure proper cleanliness, room temperature, and maintenance
  • Acts as Fire Warden
  • Arranges meals and logistics for meetings and sales training
  • Orders assessments and references for the Sales candidates
  • Acts as vendor contact for:   Real Estate Manager, FedEx, UPS, Konica Minolta and Pitney Bowes
  • Performs varied administrative tasks including scheduling meetings, making travel arrangements, collecting documents from employees
  • Regular attendance and timeliness is essential

  • Excellent verbal communication skills required
  • Proficient in MS Office (Word, Excel, and Outlook)
  • Strong customer service orientation and sense of confidentiality
  • Detail oriented and a multi-tasker
  • HS Diploma/GED and a minimum of 2 years’ related experience
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