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Office Coordinator

Malborough, MA 01752

Posted: 09/21/2023 Employment Type: Contract Job Category: Administrative Job Number: 584113 Is job remote?: No Country: United States

Job Description

Target Pay Rate: 20-27/hr **salary will be commensurate with experience 

Job Description: 

Receives visitors, provides general administrative support, and coordinates facilities for the Marlborough office.
  • Serves as the first point of contact for visitors to the office and general phone calls
  • Maintains orderly conference rooms, kitchen, and mail room with adequate supplies
  • Uses Outlook Calendar to schedule meetings and manages meeting room space
  • Sorts, distributes and handles incoming/outgoing mail. 
  • Maintains USPS and FedEx machines
  • Coordinates and plans company social events
  • Administers business card ordering for certain employee groups
  • Directs Real Estate Management Company to assure proper cleanliness, room temperature, and maintenance
  • Acts as Fire Warden
  • Arranges meals and logistics for meetings and sales training
  • Orders assessments and references for the Sales candidates
  • Acts as vendor contact for:   Real Estate Manager, FedEx, UPS, Konica Minolta and Pitney Bowes
  • Performs varied administrative tasks including scheduling meetings, making travel arrangements, collecting documents from employees
  • Regular attendance and timeliness is essential

Qualifications:
  • Excellent verbal communication skills required
  • Proficient in MS Office (Word, Excel, and Outlook)
  • Strong customer service orientation and sense of confidentiality
  • Detail oriented and a multi-tasker
  • HS Diploma/GED and a minimum of 2 years’ related experience

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at Planet Pharma.

Planet Pharma and The Planet Group of Companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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Although this hasn't been an issue at The Planet Group, the staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at The Planet Group.

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