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Office Coordinator
Job Description
Target Pay Rate: 25-28/hr **salary will be commensurate with experience
POSITION SUMMARY: Receives visitors, provides general administrative support, and coordinates facilities for the Marlborough office.
ESSENTIAL FUNCTIONS:
- Serves as the first point of contact for visitors to the office and general phone calls
- Maintains orderly conference rooms, kitchen, and mail room with adequate supplies
- Uses Outlook Calendar to schedule meetings and manages meeting room space
- Sorts, distributes and handles incoming/outgoing mail.
- Maintains USPS and FedEx machines
- Coordinates and plans company social events
- Administers business card ordering for certain employee groups
- Directs Real Estate Management Company to assure proper cleanliness, room temperature, and maintenance
- Acts as Fire Warden
- Arranges meals and logistics for meetings and sales training
- Orders assessments and references for the Sales candidates
- Acts as vendor contact for: Real Estate Manager, FedEx, UPS, Konica Minolta and Pitney Bowes
- Performs varied administrative tasks including scheduling meetings, making travel arrangements, collecting documents from employees
- Regular attendance and timeliness is essential
QUALIFICATIONS:
- Excellent verbal communication skills required
- Proficient in MS Office (Word, Excel, and Outlook)
- Strong customer service orientation and sense of confidentiality
- Detail oriented and a multi-tasker
- Must be able to lift up to 25 lbs
EDUCATION:
- HS Diploma/GED and a minimum of 2 years’ related experience
Equal Opportunity Employer: We are proud to be an equal opportunity employer. We welcome and encourage applications from all qualified candidates regardless of race, sex, gender identity or expression, disability, age, religion or belief, sexual orientation, or any other characteristic protected by applicable laws and regulations. It is our policy not to discriminate against any applicant or employee, and we are committed to fostering a diverse, inclusive, and respectful work environment across all locations in which we operate. We believe that diversity, equity, and inclusion are fundamental to our mission and enhance our ability to serve clients globally. If you have a disability or require any reasonable accommodations during the application or interview process, please inform your recruiter or contact us directly so that we can explore the appropriate arrangements.
Fraud Alert: Candidate safety is a top priority at Planet Pharma. The industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet Pharma domain (@planet-pharma.com, @planet-pharma.co.uk, and @ppgadvisorypartners.com) and not a domain with an alternative extension like .net, .org or .jobs.
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