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Office Coordinator

San Francisco, CA 94111

Posted: 03/25/2025 Employment Type: Contract To Hire Job Category: Professional Services Job Number: 618231 Is job remote?: No Country: United States

Job Description

 Office Experience team is seeking an Office Coordinator for our downtown San Francisco office. We are looking for a personable, proactive and highly organized professional who thrives wearing multiple hats and is experienced in handling a wide range of situations in a timely and effective manner. This individual will serve as the face of our office, ensuring a welcoming and seamless experience for all guests and employees. If you enjoy hospitality, event planning and have a passion for creating a vibrant community atmosphere, we’d love to meet you. (Please note: this role requires 5 days per week in the office from 8:00 – 5:00p.)

Primary Responsibilities (Guest Experience):
  • Greet and welcome all visitors, ensuring a positive first impression
  • Deliver on overall guest experience and hospitality standards by offering guest refreshments, escorting guests to meeting spaces and handling any needs or questions
  • Manage incoming calls, emails and inquiries and directing them to the appropriate teams or individuals
  • Maintain a presentable and sophisticated front and common office area (meeting rooms, break rooms, client-facing spaces)

Primary Responsibilities (Office Management):
  • Oversee office supply inventory, ordering, stocking and organizing
  • Manage incoming and outgoing mail and deliveries
  • Provide general administrative office support to various departments as needed (i.e., printing or binding requests, shipping, ad-hoc gifting needs)

Primary Responsibilities (Event Planning):
  • Organize and execute office programs that drive culture, community and team-building
  • Organize giving back / volunteer events and activities for broader office
  • Coordinate with vendors, caterers and external event partners
  • Manage event timelines, budgets and communications to ensure successful execution
  • Point of contact for VIP meetings ensuring meeting rooms, food & beverage and technology is ready for meeting and guests

Primary Responsibilities (Community Building):
  • Foster a sense of community within the office by organizing employee engagement activities, in partnership with National Office Experience team, including team-building events, lunch and learns and social gatherings
 
  • Proactively seek ways to enhance the office environment and promote a positive and collaborative workplace culture

Qualifications and Characteristics:
  • 2-5+ years’ experience in an office management, hospitality or event planning role
  • Bachelor’s degree 
  • A proactive and resourceful attitude, with a commitment to creating a positive guest and employee experience
  • Emotional skill set to interact with clients and Executives who have high expectations and demands
  • Meticulous attention to detail and an ability to perform tasks with a high degree of accuracy and efficiency
  • Excellent communication skills, both written and oral
  • Must be a team player willing to contribute in a variety of ways
  • Ability to develop and maintain collaborative relationships internally and among clients
  • Ability to exercise judgment in managing confidential or sensitive information
  • Demonstrated passion for delivering exceptional client service
  • Proficiency with Microsoft Word, Excel and PowerPoint, Outlook, etc.; Salesforce experience is a plus
  • General comfort level with Internet/intranet usage and ability to learn proprietary software and databases

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at Planet Pharma.

Planet Pharma is an equal opportunity employer. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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About San Francisco, CA

Ready to take your career to new heights? Explore job opportunities around the bustling city of San Francisco, California. Known for its vibrant tech scene, picturesque views of the Golden Gate Bridge, diverse culinary offerings like the famous clam chowder in sourdough bread bowls at Fisherman's Wharf, and the artistic vibe of the iconic street art at Clarion Alley. Work-life balance flourishes with easy access to outdoor adventures like hiking in Muir Woods, catching a Giants game at Oracle Park, or browsing through the exhibits at the San Francisco Museum of Modern Art. Join us in San Francisco and discover the endless possibilities this innovative and charming city has to offer.

Although this hasn't been an issue at Planet Pharma, the staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at Planet Pharma.