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Office Manager

North Andover, MA 01845

Posted: 11/27/2024 Employment Type: Contract Job Category: Administrative Job Number: 616221 Is job remote?: No Country: United States

Job Description

• What would be the primary duties for this position:
Oversees day-to-day office administration including (but not limited to):
o Greeting visitors, general front desk management, and managing office protocols
o Manages / stocks office and cafeteria supplies. Works with Purchasing for sourcing of office supplies and services
o Prepares items for shipment. Maintains / files all shipping and receiving documents
o Receives all incoming packages and shipments. Communicates arrival of all incoming packages to the appropriate employee, lab, storage room, etc.
o Manages the office purchasing card, including submission of expense reports for repayment

Provides administrative assistance to the North Andover R&D site:
o Maintains calendars, coordinate travel arrangements, and schedule meetings for the R&D and Operations executive team
o Coordinates offsite and onsite meetings, including scheduling interviews, luncheons / dinners
o Prepares presentations and agendas for meetings, take meeting minutes
o Generates and distributes important (and at times confidential) documents, such as memoranda, reports, meeting minutes, general correspondence
o Provides clerical duties such as filing and copying

• Technical and soft skills required for this position:
o Proficient with Microsoft Office (Word, Excel, Outlook and PowerPoint)
o Excellent interpersonal and communication skills (written and verbal)
o Ability to multitask and prioritize with excellent attention to detail
o Strong adaptability, flexibility, initiative and resourcefulness
o Ability to exercise independent judgment and decisions.
o Demonstrated ability to maintain a high level of professionalism and confidentiality

• Preference on previous work experience’s industry: Medical device preferred, but not required
• Education background requirement: HS Diploma with 3+ year’s professional experience in an administrative assistant role.

Pay ranges between $25-30/hr based on experience 

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at Planet Pharma.

Planet Pharma is an equal opportunity employer. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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About North Andover, MA

Ready to embark on an exciting career in the vibrant North Andover, Massachusetts area? Discover a perfect blend of history, culture, and opportunity in this charming New England town. Located just north of Boston, North Andover boasts a rich historical background, stunning parks such as Weir Hill, and a thriving arts community with renowned galleries like Museum of Printing, theater companies like The Acting Out Playhouse, and more. Joining the workforce in this bustling area means being nestled close to the bustling city life while enjoying the serene beauty of Lake Cochichewick and the Merrimack River as well as local flavors like clam chowder and lobster rolls. Dive into professional growth while savoring the enchanting ambiance that makes North Andover a top destination for career growth. Explore our enticing job listings today!

Although this hasn't been an issue at Planet Pharma, the staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at Planet Pharma.