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Operational Buyer Indirect III

Portsmouth, NH 03801

Posted: 05/03/2023 Employment Type: Contract Job Category: Procurement/Supply Chain Job Number: 563250 Is job remote?: No Country: United States

Job Description

Target Pay Rate: 34.57/hr **salary will be commensurate with experience 

Job Description: 

  • Review Purchase Requisitions for indirect products/services of CAPEX Projects to ensure all necessary information, documentation and required signatures are present.
  • Issue purchase orders to vendors based on approved requisitions.
  • Obtain Order Confirmations with expected delivery dates from vendors.
  • Assist with resolving any issues related to orders, including shipment errors, damaged goods, and other supplier concerns.
  • Collaborate with suppliers to ensure timely and accurate delivery of goods per the schedule set forth for the project.
  • Keep in touch with suppliers on open orders and communicate any delays and/or early deliveries to the project leads and update internal systems accordingly, so that the respective site is aware.
  • Closing out the purchase orders at the end of the project.
  • Manage relationships with vendors, responding to inquiries and concerns in a timely and professional manner.
  • Work with the supplier to expedite orders as needed to meet the demands and timelines set forth by the Project Lead and communicate the status.
  • Provide PO/Invoice management assistance and support to CAPEX Procurement and Project Controls teams.
  • Assist with scheduling meetings with suppliers and Project Leads and any additional stake holders.
  • Tracking equipment order through delivery status using the PMP (or CAPEX Equipment Tracker).
  • Identify areas for process improvement and implement solutions to improve efficiency and accuracy.
  • Facilitate issuance of Confidential Disclosure Agreements (CDA)
  • Assemble and issue Request for Proposal (RFP)/Tenders, commercial agreements (POs), contract preparation and issuance.
  • Expedite Receipt of RFPs and Tenders
  • Compile quotations and populate bid tab analysis
  • Develop successful working relationships with partner teams, internal stake holders and suppliers.
  • Promote a culture of collaboration and innovation within the immediate team.
  • All other duties as assigned.

Key requirements:
  • Associates degree (or equivalent experience) in Business, Supply Chain Management, or related field preferred.
  • Previous experience in large to medium CAPEX project procurement in Bio-Pharm, Chemical, specialty chemical, or heavy industrial projects.
  • Experience with Operational Procurement and Requisition-to-Purchase processes.
  • 5+ years of experience in procurement or a related field.
  • Proficient in Microsoft Office, particularly Excel.
  • Experience working with procurement systems and management software, demonstrated knowledge and use of SAP, Unifier, and SharePoint.
  • Strong written and oral communication skills.
  • Curious and observant team player, willingness to expand own expertise and learn on the go.
  • Ability to adapt to varying workloads and to prioritize business needs.
  • Highly analytical with a strong attention to detail.
  • Able to work with a minimum supervision.
  • Able to deal with Ambiguity - can manage shifting priorities, and demands.
  • Ability to effectively prioritize and execute tasks in a fast paced environment.
  • Ability to work collaboratively with various teams and departments.
  • Strong problem-solving skills and ability to work under pressure.
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