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People Operations Associate

Redwood City, CA 94063

Posted: 03/23/2023 Employment Type: Contract Job Category: Accounting & Finance Job Number: 553462 Is job remote?: No Country: United States

Job Description

The Opportunity:

We are looking for a temporary People Operations Associate to join our growing People team. The ideal candidate, who is interested in the People Operations function, is detail-oriented and highly motivated, exhibiting a positive attitude, patience, teamwork, and critical thinking. This role will be part of the People Operations organization and will focus on important reporting, tracking, and follow-up.

Key Duties and Responsibilities:

  • Support immigration, and work visa assessments for candidates and communicate guidance options and processing times in collaboration with the Talent Acquisition team; maintain company immigration, and work visa case tracker and ensure data integrity of our employee immigration, and work visa records.

  • Prepare semi-monthly payroll processing report and related payroll tasks (e.g., request to set up a new state, maintaining employee referral tracker, etc.).

  • Prepare and maintain HR monthly reports, including but not limited to new hire/termination reports, evacuation reports, education reports, etc.

  • Assist with development and data gathering related to the following compliance reporting requirements: FSA discrimination testing, EEO-1 (April), CA Pay Data (May), ACA reporting, and other compliance-related reporting and projects.

  • Assist the People team with periodic internal audit requests (e.g., employee records in our databases, SOX compliance audit requests, etc.).

  • Create new People team vendors and set up purchase orders in the company’s AP system, Coupa.

  • Assist the People team in critical projects and initiatives, as appropriate and including responding to employee queries, resolving issues in a timely and professional manner, and on occasion, partnering with HR Representatives with onboarding and offboarding tasks as needed.

Required Experience, Skills, and Education:

  • Bachelor’s degree with 3+ years of experience in human resources within a biotech environment preferred.

  • Experience with processing immigration, and work visa cases is preferred.

  • Experience working with confidential materials and in functions with high confidentiality requirements preferred.

  • Desire and ability to work in a fast-paced, diverse, team-oriented, and dynamically changing environment.

  • Highly organized, detail-oriented, excellent record-keeping skills, and calm under pressure.

  • Excellent written and verbal communication, problem-solving/analytical, and organizational skills.

  • Strong interpersonal skills and ability to uphold data confidentiality and consistency standards.

  • Ability to manage multiple tasks concurrently and adjust quickly to changing priorities.

  • Strong proficiency with Microsoft software (Outlook / Word / Excel / PowerPoint).
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Although this hasn't been an issue at The Planet Group, the staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at The Planet Group.

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