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Program Operations, US Medical Affairs (HYBRID)

Boston, MA 02210

Posted: 01/10/2023 Employment Type: Contract Job Category: Medical Affairs Job Number: 537150 Is job remote?: No Country: United States

Job Description

Program Operations, US Medical Affairs

This is what you will do:

The Program Operations, US Medical Affairs role is responsible for the end to end procure-to-pay process. Including but not limited to: liaising with the US Medical Affairs (USMA) Team on SOW creation, working with Legal on SOW approval, reviewing contracts, processing e-requisitions in Coupa, generating POs, facilitating invoice approvals, working with project owners on monthly accruals, and booking accruals via our finance systems.  This role will work closely with Legal and Compliance and is responsible for ensuring that USMA team members are adequately trained on all requirements/processes connected with the procure-to-pay process. This position will apply good project management techniques to ensure in scope, on-time, on budget results. 

  
You will be responsible for:

?     Liaise with USMA and related vendors to facilitate MSAs and SOWs through the legal review process; partner with contract specialists to resolve questions/issues

?     Manage the USMA PO Tracker, including ongoing review for accuracy and status updates

?     Review SOWs for alignment with Alexion contract policies 

?     Enter all SOWs into Coupa for e-requisition approvals and all contracts into Zycus for Legal approvals

?     Work with USMA project owners to update monthly accrual schedules 

?     Develop monthly accrual schedule to ensure timely receipts

?     Ensure project timelines are managed and reported accurately

?     Reconcile monthly accruals for all open purchase orders

?     Execute contracts via DocuSign and maintain proper records/documentation 

?     Obtain invoice approvals to ensure timely payments

?     Assist with monthly financial reporting by TA/Function 

?     Partner with Procurement to set up new vendors in Coupa

?     Develop training documents for end-to-end procure-to-pay process; liaise with USMA colleagues to ensure their full understanding of financial processes

?     Act as Coupa and Zycus systems expert/super user

?     Understand signing and approval limits per policies 

?     Build strong relationships with Vendors to assist with contract and invoice reviews and approvals

  
You will need to have:

?     5+ years experience with managing financial systems

?     1+ years experience in project management, desired, but not required 

?     Accounts payable & accounts receivable experience desired

?     College/University degree, or relevant work experience

?     Experience managing external contractors/vendors

?     Strong knowledge of Compliance and Legal requirements in the Biopharma space

?     Flexibility and ability to adapt to changing project scope

?     Ability to interact professionally with all levels of the organization

?     Meeting facilitation skills (personal organization, advanced preparation, follow-up)

?     Strong command of the full Microsoft Office suite, particularly Excel and PowerPoint

?     Strong analytical and communication skills, both oral and written

?     Strong team work and collaboration skills

?     Strong problem-solving skills

Pay Range: 40-50/hr
Salary will be commensurate with experience
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