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Project Associate

San Carlos, CA 94070

Posted: 03/19/2025 Employment Type: Contract Job Category: Professional Services Job Number: 618279 Is job remote?: Hybrid Country: United States

Job Description

This is a 50/50 Administrative/Project role*
  • Organize & manage project schedules, including setting milestones and deadlines for team members to ensure that projects are completed on time.
  • Support the budgets management by tracking expenses and requesting additional funds if needed.
  • Manage vendors including vendor onboarding, creating/maintaining purchase orders, reconciling invoices and tracking of accruals planned vs. actuals.
  • Manage contracts and CDA’s/NDA’s.
  • Support Chief of Staff in the development of slide presentations, coordinate reports, dashboards and other tasks as identified by the Chief of Staff (COS).
  • Provide comprehensive administrative support to several executive team members, including calendar management, travel management, expense management, conference/congress support.
  • Provide corporate meeting support for on-site and offsite meetings and scientific/clinical engagements, including: contracts, logistics, catering, technology set-up, creating/advancing slides.
  • Coordinate candidate interviews, schedule new hire introduction meetings & assist with new hire onboarding.
  • Provide assistance with various department administrative needs.
  • Demonstrate the ability to work independently and/or collaboratively in a fast-paced environment.
  • Demonstrate expertise in effectively managing multiple priorities and/or work streams in a fast-paced environment.
  • Demonstrate and/or exhibit excellent interpersonal skills, strong organizational skills, and effective written and verbal communication skills across all levels within an organization.
Requirements:
  • Minimum of 3 years project coordinator or project management experience.
  • Proficient in Microsoft Word, Excel, Smartsheet, MS Project, MS PowerPoint and Outlook 



 

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at Planet Pharma.

Planet Pharma is an equal opportunity employer. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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About San Carlos, CA

Discover exciting job opportunities in the vibrant area around San Carlos, California! Nestled in the heart of the Bay Area, this region offers unparalleled growth potential and a unique quality of life. With its proximity to Silicon Valley, job seekers can take advantage of innovative industries and dynamic career paths. San Carlos is known for its charming downtown area, culinary delights, and cultural landmarks like the Hiller Aviation Museum. Explore listings in this thriving area and embark on a fulfilling career surrounded by the beauty of Redwood City’s parks, San Jose’s art galleries, and the excitement of Oracle Park, home to the San Francisco Giants. Join us today and unlock endless possibilities for your professional journey!

Although this hasn't been an issue at Planet Pharma, the staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at Planet Pharma.