Project Coordinator II
1900 Powell Street, Suite 500 Emeryville, CA 94608 US
Job Description
Position: Project Coordinator (PCC) for IIT and EAP Program, Global Medical Affairs
Education Required: BS/MS/BA Degree in a scientific discipline.
Experience: Minimum 5 years of experience within an operational role in the pharmaceutical industry (e.g., medical affairs, clinical operations, clinical research).
Hours: 40 hours/week. Over-time may be required on occasion. Remote worker
General Description: The PCC will be supporting both the Investigator-Initiated Trial (IIT) Program and Expanded Access Program (EAP) within Global Medical Affairs.
The Candidate must have global experience in Medical Affairs, Medical Operations or Clinical Operations, be a fast-learner, self-starter, proactive, detail-oriented and highly organized while working in a dynamic and fast-paced environment.
Responsibilities: The PCC will be responsible to assist the IIT and EAP team with operations and program coordination activities, including but not limited to:
- Creation and management of contracts with institutions and vendors
- SOW tracking and management
- Invoice review and adjudication
- Budget management and accruals and Interfaces with the Accounting Departments to create & manage POs, record and reconcile all payment information
- Monthly/quarterly reports for
- Dashboards
- Study updates to various departments outside of GMA
- Safety notification of new IITs
- EAP Committee meeting scheduling and meeting minutes
- Document management (eg Sharepoint, teams, etc)
- Support in FMV evaluation for new IITs
- Strong interpersonal skillsÂ
- Effective and proactive professional communications (written and verbal)
- Ability to analyze, sort and prioritize data
- Creating data extracts and or reports from systems
- Strong execution skills
- Strong project coordination skills (e.g., monitoring progress of projects/studies)
- Strong organization skills to support document and data management
- Ability to plan, prioritize, and execute on multiple projects/studies
- Ability to multitask and work independently
- Detail-oriented
- Experience with the following tools required:
- Microsoft Office Suite (Excel, Word, PowerPoint, etc.)
- MS Teams, Zoom
- Experience with the following tools a plus:
- Ariba
- Icertis
- SAP
- Cybergrants
- Smartsheet
- Veeva
- Other Qualifications:
- Ethics – Treats people with respect; Inspires the trust of others;
- Works with integrity and ethically;
- Upholds BGNE organizational values Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently.
- Follows instructions and responds to direction.
- Communication – Listens and gets clarification;
- Responds well to questions; Speaks clearly and persuasively in positive or negative situations.
- Writes clearly and informatively.
- Able to read and interpret written information.
- Adaptability – Able to adapt to changes in the work environment.
- Manages competing demands. Changes approach or method to best fit the situation. Able to deal with frequent change, delays, or unexpected events.
- Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals
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