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Project Coordinator III

Cambridge, MA 02139

Posted: 08/17/2022 Employment Type: Contract Job Category: Project Management Job Number: 488891 Is job remote?: No Country: United States

Job Description


OBJECTIVES: 
  • Provides comprehensive administrative support for Heads of Trial Insights and Performance, and Clinical Partner Management, as well as their leadership team.
  • Coordinate key meetings like Town Halls and interactions with leaders from other functions.
  • Coordinate and schedule key training events and also work with functional leads for the generation of our quarterly newsletter
  • Supports special projects and activities for GDO functions

ACCOUNTABILITIES:
  • Uses appropriate tools for required work including Microsoft Outlook, Word, Excel, and Power Point to track, analyze, document, and report data.
  • Reviews documents and proofreads work for grammar and spelling, accuracy, consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards.
  • Arranges travel; completes expense reports in a timely manner.
  • Collects, reviews, analyzes, interprets, enters, and formats accurate data into intranet, spreadsheets, databases and other electronic tools.
  • Interfaces and communicates with internal and external customers; directs people to the appropriate resources.
  • Researches solutions and responds to email and phone inquiries with minimal input from direct supervisor; interacts effectively with all levels of employees throughout the company.
  • Supports the administrative needs of Trial Insights and Performance, as well as Clinical Partner Management groups
  • Manage event planning of key leadership meetings (e.g. GDO Town Hall) with autonomy including logistics, execution and post-meeting follow-up
  • Support creation of key communication to GDO organization and lead dissemination of communication including managing GDO mailbox & distribution lists
  • Coordinate logistics and support team workshops and meetings including liaising with IT support for technology needs
  • Schedules meetings, calls, and other interactions based on the priorities of the leader and/or function.
  • Initiates, develops, leads, and participates in improvement processes; actively participates in resulting process improvements.
  • Understands the structure of the organization and develops a strong network across departments; draws on network to answer questions, solve problems, and successfully execute responsibilities.
  • Demonstrates confidentiality in execution of all responsibilities.
  • Performs other duties as required.

EDUCATION, BEHAVIOURAL COMPETENCIES AND SKILLS:
  • High school diploma/GED required. Associates degree or bachelors degree preferred.
  • Minimum 8 years of relevant work experience, or equivalent combination of training and experience.
  • Some industry experience is preferred.
  • Strong PC literacy with advanced skills in Microsoft Outlook, Word, Excel, or PowerPoint.
  • Excellent verbal and written communication skills.
  • Ability to identify more complex issues that require escalation for resolution
  • Fully understand importance of data integrity and attention to detail
  • Demonstrated ability to independently pursue and follow-up on assignments and issues through completion
  • Detail orientation with the demonstrated ability to multi-task
  • Demonstrates well developed administrative / project organizational skills
  • Demonstrates ability to plan and execute team events and meetings

TRAVEL REQUIREMENTS:
  • Minimal travel as required for the work, primarily for meetings.

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at Planet Pharma.

Planet Pharma and The Planet Group of Companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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Although this hasn't been an issue at The Planet Group, the staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at The Planet Group.

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