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Project Manager I

North Chicago, IL 60064

Posted: 04/19/2024 Employment Type: Contract Job Category: Project Management Job Number: 604266 Is job remote?: Yes Country: United States

Job Description


Target PR Range: 32-42/hr
*Depending on experience

THE ROLE
We are looking for a Project Manager (PM) to work on Meeting Planning and Execution across Heme, Solid Tumor and BD teams in PCSO including:
1. All External Expert (EE) Engagement initiatives / Meetings
2. Select internal meetings at a disease level where Global Commercial Leads (GCLs) do not have asset-level project management (PM) support. For Example: Workshop meetings with region/country affiliates, PCSO townhall meetings, and select disease area strategy projects.
The goal is to ensure excellent physician engagement experiences for external experts and internal stakeholders through well-organized planning and execution. It is important to ensure that interactions with are positive and seamless. The PM will provide dedicated project management support EE initiatives, including advisory boards and HCP consultations (small groups and 1:1s).
The ideal candidate will be collaborative and enjoy working in a high energy environment. Key attributes would include having the ability to manage complexity (i.e. problem solver), wear many hats (manage diverse stakeholders), and be a connector and inclusive people-person overall.

IN THIS ROLE, RESPONSIBILITIES WILL INCLUDE
• External Expert Consulting plan:
o Develop an EE consulting plan across PCSO with GCLs. Submit consulting plans in the iHub system and get approval. Submit revisions to consulting plans in iHub as needed.
• External Expert database:
o Maintain and update EE engagement databases based on GCL inputs.
o Over time, help advise EE participation based on tracking data; including previous time to execute contracts, exception requests from certain institutions, etc.
• Meeting Content development:
o Support GCLs’ efforts to develop RFPs and select appropriate vendor for content development. Submit vendor Purchase Order (PO) requests on behalf of the GCL after the Statement of Work (SOW) is finalized/approved. Manage internal and external content development processes through frequent update and tracking meetings with vendors. Ensure stakeholder reviews of internal/vendor developed contents.
• Event logistics:
o Submit event requests through internal system. Request proposals from logistics vendor(s). Contract with logistics vendor(s). Meet with logistics vendor(s) weekly/biweekly to discuss all relevant aspects to the meeting (e.g., Webex, meal, AV, facility). Provide logistics support (final room layout, AV, attendance management, documentation, etc.) as needed.
• H1 approval:
o Manage H1 submission of meeting materials, including slides, pre-reads, surveys, invitations, etc. Identify H1 approvers (typically 6-10 for global ad boards) before submission. Submit documents to the H1 system. Communicate with H1 approvers. Communicate with content owner(s) regarding revisions and facilitate alignment process. Submit the final documents to H1 before the event.
• EE Consultant contracts:
o Submit requests and monitor status for contracts for each EE, who has confirmed participation with a GCL. Ensure responsive communication with the External Expert; keeping the GCL informed. Address HQ/affiliate questions regarding the contract for any EE. Meet with Central Consultancy Group (CCG) weekly to ensure progress. Conduct ad hoc meetings with account management, compliance, events logistics, etc. to address contracting issues.
• Activity closing and payments:
o Submit all main room and green room attendees to the Smartsheet for approval. Submit all documentation for meeting closing by CCG. Address payment inquiries/issues with CCG on a regular basis.

REQUIRED EXPERIENCE AND SKILLS
• Bachelor’s Degree (in related field) and minimum of 3-5 years of experience in project management or operations, or equivalent combination of education and experience
• A track record of planning, executing, and delivering results for complex and cross-functional projects
• Strong problem-solving skills and the ability to design and execute projects
• Effective interpersonal relationship building and influencing skills
• Ability to effectively communicate and partner with multiple, cross-functional stakeholders
• The ability to manage multiple priorities and work independently and simultaneously
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