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Quality Systems Documentation Coordinator

Deer Park, IL 60047

Posted: 08/31/2023 Employment Type: Contract Job Category: QA/Automation Job Number: 574710 Is job remote?: No Country: United States

Job Description

The Quality Assurance Specialist functions as a regional role supporting all sites within North America (NAM) ensuring all QA data and reports subject to FDA inspection are in alignment with SOP and cGMP requirements. In this capacity, the QA Specialist is responsible for the processing of electronic Change Notices using the Documentum Electronic Document Management System (EDMS) and paper-based Document Change Notices (DCNs) and preparing metrics that report on the compliance of cGMP documentation. The QA Specialist also assists department Material Part Number assignment for Finished Products to ensure accurate, consistent, compliant and efficient maintenance of records. The QA Specialist role interfaces with the departments of Innovation & Development, Regulatory Affairs, Contract Manufacturing, Packaging Development and Sales & Marketing to ensure accurate approval of documentation and in support of new Product Launches.

•Verifies compliance of all cGMP documents and data processed including, but not limited to, the document types of electronic Change Notices, paper-based Document Change Notices, Polices, SOPs, Specifications, Methods of Analysis and Protocols.
•Coordinates and issues Document Change Notices (DCNs) associated with GO NAM sites, Packaging & Development, Regulatory Affairs, Contract Manufacturing, Innovation & Development and Sales & Marketing.
•Ensures on-time review and approval processing of cGMP documents.
•Performs training of employees on Documentum software functionality. Training includes off-site travel in support of all NAM locations.
•Generates and distributes monthly metrics reporting on the status of Change Notices routing for review and approval.
•Performs weekly follow up of Change Notices to ensure processing towards completion.
•Generates and distributes monthly metrics reporting on the status of 36-month document reviews of Policies and SOPs to facilitate compliant processing.
•Distributes timely notifications to NAM locations on the publication of Global Quality Management documents.
•Administers NAM procedure compliance assessments on the publication of Global Quality Management documents to ensure assessments evaluate global processes against local processes.
•Generates and distributes document indexes Of regional Policies and SOPs on a timely basis.
•Serves as back-up Documentation Coordinator to all GO NAM Production Units.
•Serves as back-up to the Quality Data Specialist for NDC number and Product Code assignments.
• Works with the IT Support Team to ensure cGMP/quality data is managed according to Documentum functions.
•Maintains documentation archives to ensure documents are Orderly, complete, accurate and readily available for inspection.

•Bachelor of Science/Bachelor of Arts degree or equivalent work experience required, with a minimum of 3 years of QA experience in the pharmaceutical or related industry.
•Working knowledge of GMPs and related Quality System processes is required.
•Experience with Documentum Electronic Document Management System (EDMS) is required.
•Knowledge of SAP I Quality Management module.
•Position requires individual with high degree of accuracy. Must be able to translate theoretical knowledge into practical application.
•Good oral communicational and interpersonal skills is required.
•Good organizational skills is required.
•Previous pharmaceutical industry experience is desirable (QC/QA/Regulatory).
•Background in quality inspections is preferred 
•Background in the scientific field is preferred.
•Working knowledge of automated record keeping/retrieval systems is desirable.
•Working knowledge in the software applications of Microsoft Excel and Microsoft Word.

Target pay: 27-29/hr

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