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Remote Operations Support resource II

Northbrook, IL 60062

Posted: 02/03/2025 Employment Type: Contract Job Category: Professional Services Job Number: 617267 Is job remote?: Yes Country: United States

Job Description

Pay 50-64/h depending on experience
 
Seeking an experienced and process-oriented Operations Support Resource II to support the Communications and Investor Relations division for a temporary assignment. The ideal candidate will be responsible for operations support tasks including financial processes, contract processes, vendor relations, cross-functional project management for assigned activities, and vital document upkeep and oversight.

Responsibilities and Accountabilities:
  • Budget management across multiple workstreams and cost centers, including budgeting support, monthly accruals and reporting, and liaising with finance counterparts
  • Cross-functional project management, including special and reoccurring assignments - overseeing timelines, project meetings, creating agendas, capturing notes, sharing project updates, conducting debriefs and ensuring appropriate archiving
  • Vendor engagement and purchasing process support, including service agreements, contracts/work orders, purchase orders, and monthly vendor accruals
  • Maintaining and upkeep of vital documents, including organizational charts, team listings, job descriptions, guidance documents, ways of working materials, and other process-related items
  • Onboarding of new CIR staff members, including updating distribution lists, system access, tours of resources, and technology enablement training (with Communications Technology Enablement Specialist)
  • Support Veeva Promomats submissions process for those without access to the platform.
  • Lead or contribute to special projects, research requests, or troubleshooting as assigned.

Required Qualifications:
  • Bachelors degree in business, finance, communications or other related field.
  • Extensive experience overseeing multiple budgets, working in spreadsheets (including pivot tables and spreadsheet programming), financial reporting, and an eye for quality to ensure figures are aligned.
  • Experience with corporate contracting processes for vendors/agencies (service agreements, work orders, purchase orders, invoicing)
  • Exceptional project management skills, driving cross-functional collaboration within a corporate environment.
  • Eye for detail and quality - able to easily spot errors or inconsistencies
  • Excellent interpersonal and relationship-building skills.
  • Ability to manage multiple projects and activities without missing deadlines.
  • Positive, customer-service oriented approach to assignments and requests from all stakeholders.
  • Entrepreneurial spirit - seeking out answers or solutions without significant oversight.
  • Flexibility and agility - being able to adapt to changing priorities quickly.
  • Advanced skills in Microsoft software, including Outlook, Word, PowerPoint, Excel, Teams, and Forms.
  • Able to speak and write in English fluently.

Preferred Qualifications:
  • 6+ years of experience in a similar capacity
  • Experience in the life sciences industry
  • Experience in meeting and events management, especially large medical meetings or congress
  • Experience working in an Agile environment, understanding key approaches and tools
  • Experience using the Veeva document management technology platform
  • Experience working with PowerAutomate
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About Northbrook, IL

Ready to launch your career in the vibrant Northbrook, Illinois area? The opportunities here are as diverse as they are exciting! Nestled in the heart of Cook County, Northbrook offers a unique blend of urban amenities and suburban charm. Enjoy easy access to renowned attractions like the Chicago Botanic Garden, Allstate Arena, and Ravinia Festival, where music and culture thrive. Immerse yourself in the local scene with a wide array of culinary delights, from deep-dish pizza to gourmet dining experiences. With top-notch galleries, theaters like the North Shore Center for the Performing Arts, and professional sports teams like the Chicago Bears and Blackhawks just a short drive away, there's never a dull moment in Northbrook. Embrace a career in this dynamic region and unlock endless possibilities for professional growth and personal fulfillment. Explore our job listings today and take your career to new heights!

Although this hasn't been an issue at Planet Pharma, the staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at Planet Pharma.