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Remote Project Coordinator Contractor II

San Mateo, CA 94404

Posted: 03/06/2024 Employment Type: Contract Job Category: Clinical Development and Operations Job Number: 599943 Is job remote?: Yes Country: United States

Job Description


Position: Project Coordinator Contractor (PCC) for IIT and EAP Program, Global Medical Affairs
Education Required: BS/MS/BA Degree in a scientific discipline.
Experience: Minimum 5 years of experience within an operational role in the pharmaceutical industry (e.g., medical affairs, clinical operations, clinical research).
General Description: The PCC will be supporting both the Investigator-Initiated Trial (IIT) Program and Expanded Access Program (EAP) within Global Medical Affairs.
The Candidate must have global experience in Medical Affairs, Medical Operations or Clinical Operations, be a fast-learner, self-starter, proactive, detail-oriented and highly organized while working in a dynamic and fast-paced environment.
Responsibilities: The PCC will be responsible to assist the IIT and EAP team with operations and program coordination activities, including but not limited to:
  • Creation and management of contracts with institutions and vendors
  • SOW tracking and management
  • Invoice review and adjudication
  • Budget management and accruals and Interfaces with the Accounting Departments to create & manage POs, record and reconcile all payment information
  • Monthly/quarterly reports for
    • Dashboards
    • Study updates to various departments outside of GMA
    • Safety notification of new IITs
  • EAP Committee meeting scheduling and meeting minutes
  • Document management (eg Sharepoint, teams, etc)
  • Support in FMV evaluation for new IITs
Required Skills:
  • Strong interpersonal skills 
  • Effective and proactive professional communications (written and verbal)
  • Ability to analyze, sort and prioritize data
  • Creating data extracts and or reports from systems
  • Strong execution skills
  • Strong project coordination skills (e.g., monitoring progress of projects/studies)
  • Strong organization skills to support document and data management
  • Ability to plan, prioritize, and execute on multiple projects/studies
  • Ability to multitask and work independently
  • Detail-oriented
  • Experience with the following tools required:
    • Microsoft Office Suite (Excel, Word, PowerPoint, etc.)
    • MS Teams, Zoom
  • Experience with the following tools a plus:
    • Ariba
    • Icertis
    • SAP
    • Cybergrants
    • Smartsheet
    • Veeva
  • Other Qualifications:
    • Ethics – Treats people with respect; Inspires the trust of others;
    • Works with integrity and ethically;
    • Upholds BGNE organizational values Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently.
    • Follows instructions and responds to direction.
    • Communication – Listens and gets clarification;
    • Responds well to questions; Speaks clearly and persuasively in positive or negative situations.
    • Writes clearly and informatively.
    • Able to read and interpret written information.
    • Adaptability – Able to adapt to changes in the work environment.
    • Manages competing demands. Changes approach or method to best fit the situation. Able to deal with frequent change, delays, or unexpected events.
    • Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at Planet Pharma.

Planet Pharma and The Planet Group of Companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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About San Mateo, CA

Ready to take the next step in your career? Explore our job opportunities in the vibrant San Mateo, California area today! Located in the heart of the Bay Area, San Mateo offers a perfect blend of picturesque landscapes, bustling tech industry, and a rich cultural scene. From the iconic Coyote Point Park to the bustling downtown with its array of dining options, art galleries, and theaters, there is something for everyone here. With proximity to professional sports teams like the San Francisco Giants and Warriors, as well as easy access to the stunning Half Moon Bay and Pacific Ocean beaches, San Mateo provides a unique backdrop for career growth and personal enjoyment. Don't miss out on the chance to make your mark in this dynamic and inviting community!

Although this hasn't been an issue at Planet Pharma, the staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at Planet Pharma.