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Remote Project Coordinator Contractor II

San Mateo, CA 94404

Posted: 02/21/2024 Employment Type: Contract Job Category: Clinical Development and Operations Job Number: 599943 Is job remote?: Yes Country: United States

Job Description

Position: Project Coordinator Contractor (PCC) for IIT and EAP Program, Global Medical Affairs
Education Required: BS/MS/BA Degree in a scientific discipline.
Experience: Minimum 5 years of experience within an operational role in the pharmaceutical industry (e.g., medical affairs, clinical operations, clinical research).
General Description: The PCC will be supporting both the Investigator-Initiated Trial (IIT) Program and Expanded Access Program (EAP) within Global Medical Affairs.
The Candidate must have global experience in Medical Affairs, Medical Operations or Clinical Operations, be a fast-learner, self-starter, proactive, detail-oriented and highly organized while working in a dynamic and fast-paced environment.
Responsibilities: The PCC will be responsible to assist the IIT and EAP team with operations and program coordination activities, including but not limited to:
  • Creation and management of contracts with institutions and vendors
  • SOW tracking and management
  • Invoice review and adjudication
  • Budget management and accruals and Interfaces with the Accounting Departments to create & manage POs, record and reconcile all payment information
  • Monthly/quarterly reports for
    • Dashboards
    • Study updates to various departments outside of GMA
    • Safety notification of new IITs
  • EAP Committee meeting scheduling and meeting minutes
  • Document management (eg Sharepoint, teams, etc)
  • Support in FMV evaluation for new IITs
Required Skills:
  • Strong interpersonal skills 
  • Effective and proactive professional communications (written and verbal)
  • Ability to analyze, sort and prioritize data
  • Creating data extracts and or reports from systems
  • Strong execution skills
  • Strong project coordination skills (e.g., monitoring progress of projects/studies)
  • Strong organization skills to support document and data management
  • Ability to plan, prioritize, and execute on multiple projects/studies
  • Ability to multitask and work independently
  • Detail-oriented
  • Experience with the following tools required:
    • Microsoft Office Suite (Excel, Word, PowerPoint, etc.)
    • MS Teams, Zoom
  • Experience with the following tools a plus:
    • Ariba
    • Icertis
    • SAP
    • Cybergrants
    • Smartsheet
    • Veeva
  • Other Qualifications:
    • Ethics – Treats people with respect; Inspires the trust of others;
    • Works with integrity and ethically;
    • Upholds BGNE organizational values Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently.
    • Follows instructions and responds to direction.
    • Communication – Listens and gets clarification;
    • Responds well to questions; Speaks clearly and persuasively in positive or negative situations.
    • Writes clearly and informatively.
    • Able to read and interpret written information.
    • Adaptability – Able to adapt to changes in the work environment.
    • Manages competing demands. Changes approach or method to best fit the situation. Able to deal with frequent change, delays, or unexpected events.
    • Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals
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