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Remote Project Coordinator II

Oak Brook, IL 60523

Posted: 08/28/2023 Employment Type: Contract Job Category: Project Controls Job Number: 583309 Is job remote?: Yes Country: United States

Job Description

Pay 30-40/h depending on experience

Job Description

Responsibilities may include the following and other duties may be assigned.
  • Provides project or program support to a functional group or business process.
  • Assist in the registration and data management process across multiple systems, including Company Academy, Cvent, and SFDC, ensuring the accuracy of information and maintaining data integrity.
  • Coordinate schedules between hospitals and our Field Education Team to facilitate smooth communication and collaboration, ensuring a seamless experience for all parties involved.
  • Manage booking travel logistics for proctored cases, ensuring that all aspects are meticulously planned and executed, resulting in a positive experience for participants.
  • Maintain a customer-facing approach by displaying a professional and courteous demeanor in written and verbal communication, both over the phone and through written correspondence.
  • Collaborate with cross-functional teams to streamline processes, resolve issues, and ensure a cohesive and well-coordinated experience for attendees.
  • Work independently and proactively, taking the initiative to identify areas for improvement, solve problems, and execute tasks with minimal supervision.
  • Monitors program/project/system status, budgets and timetables.
  • Applies knowledge of and experience in company operations to assist in the development, implementation and administration of program/system guidelines and procedures.
  • Gathers and compiles information for reports.
  • Provides technical support, which may include program/system training, program/system documentation, data extraction, data review, tracking and coding.

  • Experience with Cvent, including proficiency in event registration and management processes.
  • Strong ability to multi-task and effectively manage multiple calendars and schedules, ensuring balanced deadlines and priorities.
  • Exceptional attention to detail, ensuring that all information, data, and schedules are accurate and error-free.
  • Strong organizational skills, allowing you to maintain an efficient workflow and provide a seamless experience.
  • Collaborative team player who can work effectively with cross-functional teams and adapt to changing project requirements.
  • Dedication to providing excellent customer service and creating positive interactions that leave a lasting impression.
  • Demonstrated ability to work independently, take initiative, and be proactive in identifying opportunities for process improvement.

OFFICE SUPPORT CAREER STREAM: Individual contributors who provide organizational related support or service (administrative or clerical) for other members within the organization. The majority of time is spent in the delivery of support services or activities, typically under supervision.


Autonomy: Established and productive individual contributor.
Works on clerical and administrative assignments that may require application of prior experience.
Works under moderate supervision, making minor adjustments to methods and processes.

Organizational Impact: Works to deliver on day-to-day objectives with direct impact on achievement of results for the job area, including moderate scheduling or customer satisfaction implications.
Work consists of tasks that are typically routine, with some deviation from standard practice .

Innovation and Complexity: Checks and makes minor adjustments to work methods to solve problems that are routine and typically exist in current work processes and systems .
May be required to highlight areas of concerns/problems and puts forth solutions in own job area.

Communication and Influence: Communicates typically with internal contacts within and outside of immediate team.
Obtains and provides information requiring some explanation or interpretation .

Leadership and Talent Management: May provide guidance and assistance to new or entry level employees.

Required Knowledge and Experience: Requires full job knowledge of systems and procedures obtained through prior work experience or education.
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Although this hasn't been an issue at The Planet Group, the staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at The Planet Group.

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