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Research Purchasing Coordinator

S San Francisco, CA 94080

Posted: 04/17/2025 Employment Type: Contract Job Category: Other Job Number: 618966 Is job remote?: No Country: United States

Job Description


Target Pay Rate: 35-45.06/hr **salary will be commensurate with experience 

Role Overview:

We are seeking a dedicated and detail-oriented individual to manage the Purchase Order (PO) and Invoicing processes for funded contracts. The successful candidate will initiate the creation of POs, submit invoices against funded contracts, ensure data accuracy and integrity of such POs, and resolve issues related to non-payment and poor data quality. This role acts as a resource for the Research scientific community to address PO/invoice issues and requires strong collaboration with internal staff within Global Procurement, gRED Research and the Roche Services & Solution (RSS) function and external parties.

Key Responsibilities:
  • PO Management: Manage the PO lifecycle by creating requisitions, monitoring, and facilitating PO closures to ensure accurate and up-to-date data.
  • Invoice Handling: Manage the submission of invoices to ensure that all invoices are processed promptly and accurately (e.g., according to payment terms).
  • Record Keeping: Deposit all fully executed funded contracts, including amendments, into the assigned repository to create and maintain POs as appropriate.
  • Issue Resolution: Address issues related to non-payment and data quality, working to implement solutions and prevent recurrence.
  • Stakeholder Collaboration: Collaborate effectively with internal Procurement teams, gRED Research Staff, Finance and external parties to ensure open communication, effective processes and efficient issue resolution.
  • Data Accuracy: Maintain high standards of data accuracy, regularly reviewing and cleaning up data to ensure the integrity of the contracts and purchasing systems.
  • Data Entry: Ensure relevant databases and systems are kept up-to-date with accurate data and detailed information.
  • Process Improvement: Identify and potentially implement process improvements to enhance efficiency and accuracy within the PO lifecycle (i.e., requisition, approval, order creation, delivery, invoice submission and payment).

Required Skills and Qualifications:
  • Proven experience in managing Purchase Orders and its lifecycle (e.g., PO requisition and creation, invoice submission, maintenance and close-out).
  • Strong attention to detail and commitment to data accuracy.
  • Focus on customer service, fostering trust and collaboration.
  • Strong analytical skills, ability to occasionally work in an ambiguous environment and strong problem-solving skills.
  • Strong collaboration and communication skills (both verbal and written) to work with internal and external stakeholders and proven ability to clearly articulate issues, rationale and solutions.
  • Proficiency with procurement and invoicing systems.

Preferred Skills:
  • BA/BS and/or demonstrated relevant work experience
  • Experience working in a Finance or Procurement environment
  • Familiarity with automated systems for PO management and invoicing
  • Ability to contribute to or lead process improvement initiatives

By joining our team as a contractor, you will play a crucial role in ensuring the efficiency and accuracy of our PO processes, contributing to the overall success of our organization. Planned office work location (No Value) Does On Call apply for this position? No

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at Planet Pharma.

Planet Pharma is an equal opportunity employer. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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About S San Francisco, CA

Ready to find your dream job in the vibrant area around South San Francisco, California? This bustling region, nestled in the heart of the Bay Area, offers an array of unique benefits and growth opportunities for job seekers. With its proximity to iconic landmarks like the Golden Gate Bridge and Alcatraz Island, a thriving culinary scene featuring local favorites like clam chowder bread bowls at Fisherman's Wharf, and a rich cultural tapestry showcased in renowned art galleries like the San Francisco Museum of Modern Art, there is no shortage of reasons to kickstart your career here. Explore our job listings today and discover why pursuing your career in this enchanting region is the perfect choice for your professional growth and personal fulfillment.

Although this hasn't been an issue at Planet Pharma, the staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at Planet Pharma.