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Scientific Meetings & Congress Coordinator
Job Description
The Opportunity:
Our client is seeking a Temp Scientific Meetings & Congress Coordinator to join our team. This role is pivotal in orchestrating seamless coordination and execution of Scientific meetings and congresses, ensuring compliance with industry regulations and company standards. This role will be supporting the Medical Affairs team and reporting into the Director of Medical Affairs Operations. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to thrive in a fast-paced environment while maintaining a high-level professionalism and diplomacy.
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Facilitate all aspects of meeting planning for external activities such as Advisory Boards, Steering Committees, and Symposiums
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Lead the execution against Congress plans, including securing exhibitor booth space and sponsorship opportunities.
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Support the internal team for Congress planning by coordinating KOL engagements, assisting in the development of the Medical Affairs Congress playbook, and organizing pre-congress kickoff meetings.
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Coordinate housing and registration for congresses, including securing and overseeing hotel room blocks in compliance with congress rules and procedures.
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You will also assist the Director of Medical Affairs Operations in implementing initiatives aimed at enhancing service optimization and process efficiencies within our team.
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Ensure all managed congress activities are compliant and follow company policy.
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Ancillary administrative support.
Required Skills, Experience and Education:
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Bachelor's degree from an accredited college.
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Exceptional attention to detail, strong customer service skills, and a strong commitment to completing tasks effectively.
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Strong communication skills
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Prior experience in Congress Planning and Execution.
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Proficiency in managing multiple priorities while demonstrating adaptability.
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Strong problem-solving skills, ability to remain calm under pressure, and thrive in collaborative environments are essential.
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Experience in working in a collaborative environment with multiple stakeholders and functions
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Forward looking with continuous improvement mentality.
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Ability to travel domestically and internationally.
Preferred Skills:
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Bachelor’s degree is preferred
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3+ years of relevant congress and meetings management experience in the Pharmaceutical or Biotechnology industry
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Knowledge of Medical Affairs processes and understanding of key activities required
Equal Opportunity Employer: We are proud to be an equal opportunity employer. We welcome and encourage applications from all qualified candidates regardless of race, sex, gender identity or expression, disability, age, religion or belief, sexual orientation, or any other characteristic protected by applicable laws and regulations. It is our policy not to discriminate against any applicant or employee, and we are committed to fostering a diverse, inclusive, and respectful work environment across all locations in which we operate. We believe that diversity, equity, and inclusion are fundamental to our mission and enhance our ability to serve clients globally. If you have a disability or require any reasonable accommodations during the application or interview process, please inform your recruiter or contact us directly so that we can explore the appropriate arrangements.
Fraud Alert: Candidate safety is a top priority at Planet Pharma. The industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet Pharma domain (@planet-pharma.com, @planet-pharma.co.uk, and @ppgadvisorypartners.com) and not a domain with an alternative extension like .net, .org or .jobs.
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