Search Jobs
Senior Executive Assistant
1 Baxter Parkway Deerfield IL USA 60015 Deerfield, IL 60015 US
Job Description
Job Description:
The Senior Executive Assistant plays a meaningful role on the team, providing dedicated support to executives as well provide support for their function as a whole . You will have exposure to senior levels of the organization, partnering with other Executive Assistants and external stakeholders will be part of the day-to-day responsibilities.
Client's Kidney Care Finance function supports business leaders to engage with healthcare providers, patients, and regulators to address unmet medical needs through innovation, evidence generation and evidence dissemination in order to optimizes the impact and ensure patient safety of client's products and therapies. The organization consists of employees throughout the world who work with a wide range of cross functional and external partners to ensure optimal and safe use of client's products and therapies to save and sustain lives.
What you'll be doing:
• Coordinate/manage schedules for corporate leaders.
• Build/prepare correspondence and complex presentations. Develop database/spreadsheets.
• Coordinate global and domestic travel arrangements, including air, ground transportation, hotels, visas/passports, and meeting coordination
• Prepare expense reports; manage department credit line for purchases. Apply and implement internal policies and provide training as needed.
• Support departmental projects and projects manage/event coordinate departmental meetings and events which could include both in-person or virtual or mixed events.
What you'll bring:
• HS Diploma required; Associates' degree or professional certification preferred
• 4+ years of experience at Executive Assistant or Sr. Executive Assistant level
• Excellent written, verbal and interpersonal communication skills and ability to interact with senior leadership internally and externally
• Excellent organization and project management skills; Identify new solutions to complex problems. Understand available resources and deliver on short notice.
• Experience working with Global teams and internal/external business partners
• Must possess outstanding critical thinking skills, exercise sound business judgment; results and solutions oriented supporting a fast-paced frequently changing environment; ability to work independently and identify proactive solutions to sophisticated situations (especially when dealing with ambiguity); Quickly and decisively takes action in fast-changing, unpredictable situations. Demonstrate exceptional anticipation skills, ability to grasp the big picture yet track operational detail.
Shows a tremendous amount of initiative in tough situations; is exceptional at spotting and seizing opportunities.
• Leader; go-to resource for admin team. Ability to motivate others and manage differences.
• Exceptional Outlook calendar management/scheduling skills
• Exceptional knowledge of Powerpoint, Word, Excel, Outlook and computers/systems
• Highly proficient in invoice/PO processing
• Exceptional knowledge of Zoom, WebEx, Teams and video conferencing. Adjusts with new technology and shifts in business strategy.
• Leadership role providing administrative support/management of internal and external events as requested.
The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at Planet Pharma.
Planet Pharma is an equal opportunity employer. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.
Share This Job:
Related Jobs:
About Deerfield, IL
Are you sure you want to apply for this job?
Please take a moment to verify your personal information and resume are up-to-date before you apply.