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Sr Admin Asst Sales

Basking Ridge, NJ 07920

Posted: 02/07/2024 Employment Type: Contract Job Category: Administrative Job Number: 599710 Is job remote?: No Country: United States

Job Description


Target Pay Rate: 25-30/hr **salary will be commensurate with experience 

Job Description:
  • Composes and processes letters, memoranda, faxes, e-mails, and reports and presentations (including design) of a complex nature - using Microsoft Office suite applications.
  • Creates & reviews documents for appropriate grammatical usage.
  • Creates /designs/ edits spreadsheets or presentations and prints/distributes reports or communications.
  • Communicates, tracks, and ensures all area personnel complete deadlines, e.g. compliance training, ABD projects, sample allocation, expense reports, business plan tracking, etc.
  • Codes and processes invoices for payment.
  • Prepares monthly expense reports for supported manager(s).
  • Reviews/audits expense reports and communicates any required changes to manager(s).
  • Assists manager(s) in tracking and monitoring budgets and researches discrepancies for over and under spending.
  • Assists ABD in coordinating time-sensitive projects such as recruiting, orientation/onboarding, performance review process, business reviews and expansion projects.
  • Oversees overall office management.
  • Uses discretion and discernment answering telephone calls to manager(s) in a courteous, professional business manner.
  • First line contact to internal and external customers and managers staff and field personnel, answering questions related to company, current department projects, office operations and established policies and procedures and makes proper referrals.
  • Follows up to resolve open questions or issues.
  • Utilizes independent judgment in managing managers complex day-to-day business calendar involving numerous telephone calls and e-mails to coordinate calendar internally and externally.
  • Maintains additional department calendars - as needed (i.e. Mgrs traveling, DM vacation calendar, and conference room calendar).
  • Organizes and plans department meetings, conferences and events through the HUB level.
  • In coordination with Meeting Planning Department, secures suitable meeting space, audio/visual equipment, supplies, meals, and coordinates purchases with vendors and negotiates prices.
  • Schedules and arranges managers meetings via video or teleconference calls.
  • Manages domestic and more complex travel, car service and hotel arrangements for Directors.
  • Responsible for verifying and reconciling in preparation for submission.
  • Maintains file of expenses and related documents.
  • Conducts meetings with the entire Admin staff to streamline office procedures and organization, as well as familiarize herself with ongoing projects within the office.
  • May be required to attend meetings, record minutes and follow up.
  Skills:
Years of Experience

Experience Details

Required/
Preferred

1 or More Years

overall related experience

required

4 or More Years

of related experience with H.S

preferred

4 or More Years

of related experience with A.A or B.S

preferred

1 or More Years

of Lead/Sr Administrative Assistant experience supporting high level manager(s) within a regional field sales office of a pharmaceutical and/or medical device company. 

preferred

Competencies 

Strong organizational skills.

Excellent time management skills.

Excellent customer service skills.

Detail oriented work style.

Strong understanding of technical and business vocabulary.

Excellent oral and written communication skills.

Able to manage multiple tasks.

Ability to handle extremely confidential matters – where knowledge of information is limited to very few in the organization.

Ability to interact with staff - particularly senior level management and senior external clients, vendors and industry professionals.

Effective project management skills.

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at Planet Pharma.

Planet Pharma and The Planet Group of Companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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About Basking Ridge, NJ

Discover exciting job opportunities in the vibrant area surrounding Basking Ridge, New Jersey! Known for its picturesque landscapes, rich history, and thriving business community, Basking Ridge offers an unparalleled quality of life for professionals seeking growth and success. With easy access to NYC and iconic landmarks like the historic Jacobus Vanderveer House and the stunning Scherman Hoffman Wildlife Sanctuary, this charming region provides a perfect blend of career prospects and leisure pursuits. Indulge in locally sourced cuisine, catch a show at the elegant Ridge Performing Arts Center, or explore the natural beauty of Lord Stirling Park. Embrace the unique culture and endless possibilities that Basking Ridge has to offer as you explore our latest job listings and embark on a fulfilling career journey in this enchanting area.

Although this hasn't been an issue at Planet Pharma, the staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at Planet Pharma.