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Sr. Administrative Assistant/Sr. Coordinator

Novato, CA 94949

Posted: 06/01/2023 Employment Type: Contract Job Category: Administrative Job Number: 567435 Is job remote?: No Country: United States

Job Description


Reporting directly to the VP, Global External operations, the Senior Coordinator will be responsible for providing day-to-day administrative support to the VP of Global External Operations.  In addition, this individual will provide support to the Global External Operation site. This individual must be a self-starter and be able to manage multiple priorities independently a dynamic, evolving, and fast-paced environment.

The Senior Coordinator will also be responsible for the following:
  • Scheduling meetings with participants and stakeholders
  • Coordinating travel and other administrative tasks for the VP, GEO
  • Scheduling meetings with participants and stakeholders
  • Coordinating catering for on-site critical meetings
  • Generates monthly site report to include site metrics
  • Planning and execution of site events
  • Supports Site communication
  • Planning and organizing team building/site activities
  • Maintaining distribution lists
  • Managing training curricula and administration
  • Onboarding support for new hires
  • Responsible for content and maintenance of the Global External Operations BioWeb/Sharepoint site
  • Act as the site “go-to-person” for general operational or administrative inquiries
  • Site SME on MS teams
  • Site projects

 

Requirements: 
  • Minimum of 5 – 10 years of executive level support, including experience supporting global teams
  • Excellent computer skills with strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams, PowerPoint)
  • Experience with coordinating complex travel; Working knowledge of Concur Expense management

Skills & Qualifications:
  • Commitment to excellence - perform duties at the highest level possible on a consistent basis; Strong business sense and can decipher priorities and make sound judgment calls when needed
  • Excellent communicator (verbal and written) - able to interact with people of all levels in a confident, professional manner
  • Quick learner and self-starter - able to work independently, with a sense of urgency
  • Responsiveness to deadlines, strong attention to detail, and able to prioritize multiple tasks
  • Independent judgment and discretion with sensitive/confidential and proprietary information
  • A high level of professionalism with strong influencing skills and ability to anticipate situations or issues
  • A can-do attitude
  • Team-player who builds and maintains effective relationships, within the department and cross-functionally

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at Planet Pharma.

Planet Pharma and The Planet Group of Companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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Although this hasn't been an issue at The Planet Group, the staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at The Planet Group.

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