Skip to content

Job Openings

Temp Senior Administrative Assistant II - Commercial Development

Redwood City, CA 94063

Posted: 12/19/2024 Employment Type: Contract Job Category: Professional Services Job Number: 616576 Is job remote?: No Country: United States

Job Description


Temp Senior Administrative Assistant II - Commercial Development

The Opportunity:


As an important member of the organization, you will provide high level administrative support for the Commercial Development function, their leadership and team members including:

  • Coordinates of internal and external meetings/teleconferences (via Outlook) along with corresponding logistics, room reservations, catering, audio-visual equipment set-up, and other support needs.

  • Provides and balances administrative support across both in-office and remote field team members in different time zones.

  • Interacts with key partners in planning meetings and coordinating all logistics in partnership with functional leaders.

  • Plans and coordinate necessary offsite meetings and/or conference attendance, including conference registration, hotel stays, meeting arrangements, catering, AV equipment, and other related requests to ensure successful meetings.

  • Plans and coordinate domestic and international travel details including flights, VISA applications, travel documents, car transports, hotel bookings, restaurant reservations and other travel related needs; this may require evening or weekend support, depending on the travel requirements.

  • Provides consolidation, formatting, and/or numbering of PowerPoint presentation slides as requested.

  • Handle recruitment and onboarding activities including all full-time, temporary, and consulting candidate interview scheduling for the functions supported, as well as coordinating 1st day of new hire planning w/HR and hiring manager.

  • Coordinates consulting and/or master service agreements in partnership with legal to ensure they are in place and executed properly, including within approval limits, to support functional groups.

  • Coordinates expense report processing and reconciliation of receipts and credit card statements for the most senior staff as needed.

  • Partners with Commercial Development Operations team members to plan agendas and execute Commercial Development functional team and Cross functional Go To Market meetings and events (i.e., support speaker series, lunch and learns, etc.)

  • In partnership with other administrative staff, be a key team-player to provide overall general support as needed:

    • Assists with maintaining the kitchens, conference rooms, and general supplies.

    • Provide backup for seamless lobby coverage to receive deliveries, answer phones, and respond to visitors.

    • Maintains necessary filing systems as needed.

    • Supports Company events in partnership with HR and admin team.

    • Supports other projects and assignments as requested.

Required Skills, Experience and Education:

  • 10+ years supporting at the executive level.

  • Ability to recognize and appropriately handle highly sensitive and confidential material and information.

  • Strong organizational, project and time management skills; detail oriented.

  • Ability to prioritize/multi-task projects and demands effectively.

  • Willingness to support the company to succeed by thinking outside of the box and job description.

  • Professional demeanor and team-player while maintaining positive, team-focused attitude.

  • Proactive and excellent self-initiative.

  • Excellent verbal and written communication skills.

Preferred Skills:

  • Biotechnology experience highly preferred.

  • Proficient with MS Word, Excel, PowerPoint, and Outlook calendar. Experience with applicant tracking systems highly preferred.

  • Experience with project management tools, (i.e. SmartSheet) and communications platforms (i.e., Teams portal development, newsletters) is a plus
Apply Online

Send an email reminder to:

Share This Job:

Related Jobs:

Login to save this search and get notified of similar positions.

About Redwood City, CA

Ready to embark on an exciting career opportunity in the vibrant area around Redwood City, California? Nestled in the heart of Silicon Valley, this thriving region offers a perfect blend of innovation, growth, and charm. From the bustling tech scene to the serene beauty of Redwood City's parks, like Edgewood Park and Pulgas Ridge Preserve, there's something here for everyone. Immerse yourself in the local culture by visiting the Fox Theatre or exploring art galleries like The Art Center and Redwood City Art Kiosk. With a bustling food scene offering everything from trendy cafes to authentic Mexican cuisine, it's no wonder that Redwood City is a top choice for job seekers looking to thrive in a dynamic environment. Browse our job listings today and take the next step towards a fulfilling career in this captivating locale!

Although this hasn't been an issue at Planet Pharma, the staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at Planet Pharma.