Job Details
Posted 25 October, 2026
Job Id: 631922
Executive Assistant
Job Description
The Opportunity
Planet Pharma is partnering with an innovative and fast-growing organisation to appoint an experienced Executive Assistant. This is a genuine business-partnering role, supporting a founder-led leadership team in a dynamic, entrepreneurial environment.
Far more than a traditional EA position, this individual will become a trusted extension of senior leadership, helping bring structure, organisation and momentum to a business operating at pace. You will be the person who keeps priorities moving, ensures commitments are delivered, and enables leadership to remain focused on the highest-value activities.
The role would suit someone who is highly organised, confident, proactive and comfortable operating with autonomy. You will need strong judgement, exceptional attention to detail and the confidence to challenge, prioritise and influence when required.
Key Responsibilities
- Provide high-level executive support to the Founder and senior leadership team.
- Manage complex and constantly changing calendars, meetings and priorities.
- Coordinate domestic and international travel, accommodation and itineraries.
- Act as a key gatekeeper, ensuring leadership time is allocated effectively.
- Prepare presentations, reports and professional business documentation.
- Coordinate leadership meetings, agendas, actions and follow-up activities.
- Build strong relationships with internal and external stakeholders.
- Support conferences, industry events and business engagements.
- Track key deliverables and ensure deadlines and commitments are met.
- Assist with operational coordination across the wider business.
- Anticipate challenges and proactively identify solutions before issues arise.
- Provide continuity and support when leadership are travelling or working across multiple priorities.
About You
- Previous experience as an Executive Assistant, Senior Executive Assistant, Personal Assistant or similar high-level support role.
- Proven track record supporting CEOs, Founders, Executives or senior leadership teams.
- Exceptional organisational, planning and time-management skills.
- Strong stakeholder management and communication abilities.
- Highly professional with the confidence to manage competing demands and priorities.
- Able to work independently and thrive in a fast-paced environment.
- Advanced Microsoft Office skills, particularly PowerPoint and Outlook.
- Proactive, resourceful and solutions-focused.
- Comfortable operating within growing businesses where priorities can shift quickly.
Why Consider This Opportunity?
- Join a growing organisation with ambitious plans and an entrepreneurial culture.
- Work directly alongside senior leadership and gain genuine exposure to strategic business activities.
- Highly visible role with significant trust, autonomy and influence.
- Opportunity to become a true right-hand partner rather than a purely administrative support function.
- Hybrid working environment with flexibility and strong long-term career potential.
Equal Opportunity Employer
We are proud to be an equal opportunity employer. We welcome and encourage applications from all qualified candidates regardless of race, sex, gender identity or expression, disability, age, religion or belief, sexual orientation, or any other characteristic protected by applicable laws and regulations. It is our policy not to discriminate against any applicant or employee, and we are committed to fostering a diverse, inclusive, and respectful work environment across all locations in which we operate. We believe that diversity, equity, and inclusion are fundamental to our mission and enhance our ability to serve clients globally. If you have a disability or require any reasonable accommodations during the application or interview process, please inform your recruiter or contact us directly so that we can explore the appropriate arrangements.
Fraud Alert
Candidate safety is a top priority at Planet Pharma. The industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet Pharma domain (@planet-pharma.com, @planet-pharma.co.uk, and @ppgadvisorypartners.com) and not a domain with an alternative extension like .net, .org or .jobs.
