Job Details
Posted 3 September, 2026
Job Id: 630585
Senior/Executive Administrative Assistant
Job Description
Executive Assistant
About the Role
You’re an experienced, high-performing Executive Assistant who thrives at the intersection of sharp judgment and fast execution. You communicate easily across all levels of an organization, build trust quickly, and bring calm, capable energy to even the busiest days. In this role, you’ll partner closely with the CHRO and become a key connector across our team.
What You’ll Do
- Partner with executives, stakeholders, and teams at every level — from the C-suite to external partners — building relationships built on trust and reliability
- Own complex, ever-shifting calendars, and confidently reprioritize on the fly to keep the day running smoothly
- Jump into cross-functional projects and special assignments, bringing organization and follow-through wherever they’re needed
- Plan seamless domestic and international travel, crafting detailed itineraries and adapting gracefully when plans change
- Coordinate team meetings, events, and offsites that run smoothly from start to finish
- Manage expense reports, purchase orders, and administrative workflows using Microsoft 365, Copilot, SharePoint, and other tools
- Step in to support fellow EAs as needed, contributing to a collaborative team culture
What You Bring
- 8+ years supporting senior executives or C-suite leaders
- Strong command of Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort with video conferencing and collaboration tools
- A knack for juggling priorities, meeting deadlines, and staying organized under pressure
- Warm, polished communication — you know how to write and speak with clarity and professionalism
- An instinct for anticipating needs before they arise, paired with meticulous attention to detail
- A service-minded, team-first attitude, balanced with the confidence to work independently
- Sound judgment and discretion when handling sensitive or confidential information
- Experience in biotech, pharma, or life sciences is a plus
Equal Opportunity Employer
We are proud to be an equal opportunity employer. We welcome and encourage applications from all qualified candidates regardless of race, sex, gender identity or expression, disability, age, religion or belief, sexual orientation, or any other characteristic protected by applicable laws and regulations. It is our policy not to discriminate against any applicant or employee, and we are committed to fostering a diverse, inclusive, and respectful work environment across all locations in which we operate. We believe that diversity, equity, and inclusion are fundamental to our mission and enhance our ability to serve clients globally. If you have a disability or require any reasonable accommodations during the application or interview process, please inform your recruiter or contact us directly so that we can explore the appropriate arrangements.
Fraud Alert
Candidate safety is a top priority at Planet Pharma. The industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet Pharma domain (@planet-pharma.com, @planet-pharma.co.uk, and @ppgadvisorypartners.com) and not a domain with an alternative extension like .net, .org or .jobs.
