Search Jobs
Accounts Payable Specialist
1222 Demonbreun Street Nashville, TN 37203 US
Job Description
- Process a high volume of invoices accurately and in a timely manner, ensuring adherence to company policies and procedures.
- Perform thorough reviews of invoices, purchase orders, packing slips for physical goods and reports for accuracy, completeness, and proper coding.
- Ability to understand and differentiate processing of invoices for 3-way matching in a manufacturing environment.
- Resolve invoice discrepancies or issues by collaborating with internal departments and external vendors.
- Be able to escalate AP matters per company protocol on a timely and effective basis.
- Ensure proper approval and documentation of invoices, including obtaining necessary authorizations and validating supporting documentation.
- Prepare and perform weekly payment runs, following established payment terms and schedules.
- Reconcile vendor statements and address any outstanding balances, credits or discrepancies.
- Serve as a point of contact for vendor inquiries, responding promptly and professionally to resolve any payment-related issues.
- Maintain accurate and up-to-date accounts payable records and documentation, both in physical and electronic formats.
- Collaborate with the accounting team to identify process improvement opportunities and implement efficiency-enhancing initiatives.
- Stay informed about industry best practices and emerging trends in accounts payable processes and systems.
- Effectively communicate and have a professional demeanor with all levels of staff as well as vendors and internal customers in a proactive manner.
- Assist in training and mentoring junior accounts payable clerks, providing guidance and support as needed.
Minimum Required:
- 5+ years proven experience as an Accounts Payable Clerk or similar role, demonstrating proficiency in accounts payable processes and procedures.
- Strong knowledge of accounts payable principles, including invoice processing, payment terms, and general ledger coding.
- Excellent attention to detail and accuracy, with the ability to handle a high volume of invoices.
- Knowledge of financial controls, compliance, and regulatory requirements related to accounts payable.
- Proficiency in Microsoft Office tools with high proficiency of MS Excel (pivots, VLOOKUP’s
- Experience in ERP systems
Preferred:
- Life sciences and biotechnology industries experience.
- Experience in public companies.
- Experience in Dynamics 365
- Experience working through P2P system (e.g., Coupa, Tipalti) implementations
Minimum Required:
- Associate degree or equivalent required; Accounting or Finance emphasis is preferred.
Pay Rate Range: $20-30/hr depending on experience
Equal Opportunity Employer: We are proud to be an equal opportunity employer. We welcome and encourage applications from all qualified candidates regardless of race, sex, gender identity or expression, disability, age, religion or belief, sexual orientation, or any other characteristic protected by applicable laws and regulations. It is our policy not to discriminate against any applicant or employee, and we are committed to fostering a diverse, inclusive, and respectful work environment across all locations in which we operate. We believe that diversity, equity, and inclusion are fundamental to our mission and enhance our ability to serve clients globally. If you have a disability or require any reasonable accommodations during the application or interview process, please inform your recruiter or contact us directly so that we can explore the appropriate arrangements.
Fraud Alert: Candidate safety is a top priority at Planet Pharma. The industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet Pharma domain (@planet-pharma.com, @planet-pharma.co.uk, and @ppgadvisorypartners.com) and not a domain with an alternative extension like .net, .org or .jobs.
Share This Job:
Related Jobs:
About Nashville, TN
Are you sure you want to apply for this job?
Please take a moment to verify your personal information and resume are up-to-date before you apply.