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Administrative Assistant III
101 International Drive Portsmouth NH USA 03801 Portsmouth, NH 03801 US
Job Description
Job Description:
The R&D facilities coordinator reports to the head of the PIC and is responsible for the daily oversight of supporting systems required to keep the PIC facility operational. This non-laboratory based role is responsible for vendor interactions, independent and in coordination with ABM. This role will be the first line of contact for landlord provided services. They are responsible for the upkeep and maintenance of owned assets that are integral to the PIC, which includes but is not limited to creating PM schedule, supporting service requests, etc. Upkeep and receipt of the supplies packages being delivered
- Provides oversight and planning of owned facility systems, RO system, process gasses, etc. Will create and keep a schedule of systems maintenance needs. Will coordinate with vendors to have preventative maintenance completed as needed. Will support operation and service of these systems.
- Responsible for the coordination of ABM supplied cleaning and maintenance of the PIC facility. Including, but not limited to office cleaning, labcoat services, waste management.
- Responsible for the primary point of contact with Kane Tenant Portal for landlord service requests.
- Ownership of the receiving duties for all incoming packages, ensuring receipt and delivery to the lab.
- May be responsible for procurement of office and laboratory supplies.
- Perform other duties as assigned
Education:
- Associate's degree preferred
Requirements:
- 5-10 years of work experience in building maintenance/upkeep
• Supports a culture of process improvement and problem solving
• Demonstrates an openness to trying new approaches
• Is willing to take on new challenges
• Takes steps to adapt thinking and behavior to support change
• Demonstrates an ability and desire to learn from experience
• Treats errors as a learning opportunity
• Understands the impact of his/her own actions on his/her business area
• Expresses ideas that will improve his/her business area
• Uses knowledge of his/her business area to make accurate and timely decisions
• Seeks to understand the corporate strategy and how his/her business area contributes to the company’s success
• Works as an active member of his/her team
• Generously shares information and knowledge with others on team
• Demonstrates an openness to different perspectives by balancing listening and speaking
• Treats all co-workers and customers professionally and with respect
• Understands what internal and/or external customers need from him/her to deliver in his/her respective role
• Demonstrates an openness to receiving customer feedback
• Takes action to enhance customer satisfaction within the scope of his/her role
• Consistently delivers goals while monitoring KPIs with supervisor
• Demonstrates persistence and motivation to overcome obstacles and challenges
• Ensures quality standards are maintained while delivering results
• Plans, prioritizes and organizes work to deliver on time
• Takes responsibility for his/her safety and that of others
• Takes responsibility for personal choices and behaviors
• Seeks feedback and reflects on his/her development needs in order to continuously improve
• Contributes to a positive work environment
• Acts as a reliable and dependable member of the team
Equal Opportunity Employer: We are proud to be an equal opportunity employer. We welcome and encourage applications from all qualified candidates regardless of race, sex, gender identity or expression, disability, age, religion or belief, sexual orientation, or any other characteristic protected by applicable laws and regulations. It is our policy not to discriminate against any applicant or employee, and we are committed to fostering a diverse, inclusive, and respectful work environment across all locations in which we operate. We believe that diversity, equity, and inclusion are fundamental to our mission and enhance our ability to serve clients globally. If you have a disability or require any reasonable accommodations during the application or interview process, please inform your recruiter or contact us directly so that we can explore the appropriate arrangements.
Fraud Alert: Candidate safety is a top priority at Planet Pharma. The industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet Pharma domain (@planet-pharma.com, @planet-pharma.co.uk, and @ppgadvisorypartners.com) and not a domain with an alternative extension like .net, .org or .jobs.
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