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Project Manager I
1 DNA Way South San Francisco, CA 94080 US
Job Description
This role will coordinate and support multiple TM ODT-wide strategic and operational initiatives from planning through execution, ensuring alignment, structure, and sustained momentum. This role will focus on meeting coordination, agenda preparation, tracking deliverables, building and maintaining project workflows, and ensuring stakeholders are accountable for follow-through. While driving projects forward, the Project Manager will be critical in enabling leaders and teams to execute effectively by providing organized, consistent, and well-documented coordination support.
Key Responsibilities
- Be the key interface with executive leadership teams and primary project contact for high visibility projects and manage the day-to-day operations of the departments strategic initiatives.
- Spearhead the coordination of multiple concurrent TM ODT projects, ensuring timelines and actions are tracked and reported.
- Demonstrate leadership, curiosity, and ensure key discussions are driving decisions.
- Navigate ambiguity and connect the dots across multiple initiatives, ensuring assumptions are clarified, expectations and direction are clear, and stakeholders are appropriately connected and informed.
- Schedule, prepare for, and facilitate project meetings, including developing agendas, recording decisions, tracking action items, and following up on deliverables.
- Develop, maintain, and monitor project plans, workflows, milestones, KPIs, and risk logs.
- Support strategic change initiatives, including adoption of the new operating model, through structured communications, planning, and follow-through.
- Build and maintain reusable project management templates, workflows, and governance tools that can be applied department-wide.
- Provide robust documentation (including Standard Operating Procedures) and a handover plan quarterly as tools and processes are developed.
- Train internal staff on using newly developed tools, workflows, and best practices to ensure sustainability after contract completion.
- Partner with the Sr. Business Manager to ensure alignment with broader objectives, and with Sr. Leaders for project-specific oversight.
Deliverables / Outcomes
- Documented project plans, meeting notes, milestone/KPI trackers, and risk logs.
- Standardized and reusable project management tools and workflows for TM ODT.
- Quarterly SOP documentation and handover packages.
- Trained internal staff to ensure sustainability of processes.
- Improved consistency in operational execution and adoption of the new operating model.
- Documentation of changes and processes (templates, SOPs, etc.)
Who You Are
- Bachelors degree required; advanced degree in life sciences, business, or related field preferred.
- 5+ years of professional experience in project management, preferably within biotech, pharma, or related scientific/technical environments.
- Proven ability to coordinate complex, cross-functional projects with multiple stakeholders.
- Strong organizational and time management skills with the ability to manage competing priorities.
- Excellent written and verbal communication skills, including preparing agendas, documentation, and clear follow-through communications.
- Demonstrated ability to create structured project management tools, templates, and SOPs.
- Experience with project management software and tools (e.g., Google Suite, Monday.com, Tableau, or equivalent).
- Project Management Professional (PMP) certification or equivalent training preferred.
- Familiarity with Change Management principles (PROSCI certification preferred)
Pay Rate Range: $40-59/hr depending on experience
Equal Opportunity Employer: We are proud to be an equal opportunity employer. We welcome and encourage applications from all qualified candidates regardless of race, sex, gender identity or expression, disability, age, religion or belief, sexual orientation, or any other characteristic protected by applicable laws and regulations. It is our policy not to discriminate against any applicant or employee, and we are committed to fostering a diverse, inclusive, and respectful work environment across all locations in which we operate. We believe that diversity, equity, and inclusion are fundamental to our mission and enhance our ability to serve clients globally. If you have a disability or require any reasonable accommodations during the application or interview process, please inform your recruiter or contact us directly so that we can explore the appropriate arrangements.
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