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Senior Administrative Business Partner
1 DNA Way South San Francisco, CA 94080 US
Job Description
The Opportunity:
- Proactively manage and maintain business partners complex calendars and meetings
- Coordinate and manage complex travel needs and logistics
- Plan large mid-level, internal meetings (e.g. department meeting, large team/committee)
- Possess advanced knowledge of IT systems (ex: cSuite, virtual collaboration tools, etc.)
- Manage relationships with internal and external stakeholders, often with a high level of confidentiality required
- Create contracts/purchase orders, and process payment and expense reports.
- Help coordinate candidate/interview process
- Manage and plan team building events & workshops ( depending on role and level)
- Independently lead the planning & execution of complex team offsites (involving multiple locations, days, activities, and/or travel needs)
- Draft email communications on behalf of manager, team, department, leader, etc
- Manage departmental gSites, Slack, websites, newsletters, etc. (collect content, distribute information, oversee maintenance)
- Project Management support: Quality Compliance & Clinical Capabilities (QC3) projects & initiatives
- Additional responsibilities assigned (based on business need)
Who You Are:
- Ability to multitask, prioritize and execute tasks independently. May assist in the coordination of work flow among team members
- Collaborative, initiates and facilitates team development, ensures all relevant or useful information within the team is shared, works with different functions to achieve the best overall outcome
- Ability to handle and exercise judgment and discretion concerning sensitive, confidential and proprietary information
- Demonstrates accuracy and attention to detail of own and other's work, communicates and ensures standards for accuracy and detail within the team
- Based on breadth of experience, skill and strategic context, makes decisions independently and with minimal need of external input/validation
- Experience working with senior leaders/management
- In depth knowledge of Microsoft Office (Power Point, Excel and Word), cSuite Tools (including gMail, gCal, gSheets, gSlides, Trello, Jamboard, gMeet, ZOOM) and able to provide instruction or training to others as needed
- An average of 5-7 years related administrative, operations or project management experience (experience gained in pharmaceutical / biotechnology industry is preferred.)
- BS/BA degree or equivalent industry experience
Pay Rate Range: $25-33/hr depending on experience
Equal Opportunity Employer: We are proud to be an equal opportunity employer. We welcome and encourage applications from all qualified candidates regardless of race, sex, gender identity or expression, disability, age, religion or belief, sexual orientation, or any other characteristic protected by applicable laws and regulations. It is our policy not to discriminate against any applicant or employee, and we are committed to fostering a diverse, inclusive, and respectful work environment across all locations in which we operate. We believe that diversity, equity, and inclusion are fundamental to our mission and enhance our ability to serve clients globally. If you have a disability or require any reasonable accommodations during the application or interview process, please inform your recruiter or contact us directly so that we can explore the appropriate arrangements.
Fraud Alert: Candidate safety is a top priority at Planet Pharma. The industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet Pharma domain (@planet-pharma.com, @planet-pharma.co.uk, and @ppgadvisorypartners.com) and not a domain with an alternative extension like .net, .org or .jobs.
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