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USA - Administrative Assistant III
Baxter Parkway Deerfield, IL 60015 US
Job Description
*depending on experience
Senior Administrative Assistant
Duties & Responsibilities
• Leadership: Executive support of VP R&D and VP, Marketing.
• Office Management: Oversee daily office operations, ensuring efficient workflows and adherence to organizational policies.
• Team Leadership: Manage and supervise administrative staff within Marketing and R&D team, providing guidance, training, and performance evaluations.
• Meeting Coordination: Organize and coordinate meetings, events, and travel arrangements for senior management in collaboration with HST Leadership administration.
• Communication Management: Handle sensitive correspondence and communications, ensuring confidentiality and professionalism.
• Budget Oversight: Assist in budgeting and expense tracking for administrative functions, ensuring compliance with financial policies, Travel and expense report management.
• Project Management: Monitor and report on administrative activities and project progress, providing updates to senior management.
• Resource Management: Maintain and manage office supplies and equipment, ensuring availability and functionality.
• Compliance Assurance: Ensure compliance with organizational policies, regulations, and best practices.
• Special projects and other duties as assigned/ Preferred based in Deerfield, IL
Qualifications
• Must have excellent oral and written communication skills to effectively communicate with high levels of the organization.
• Ability to work independently and identify proactive solutions to complex situations.
• Manage multiple tasks with high attention to detail and high degree of accuracy and timeliness.
• Advanced Microsoft Office skills.
Education/Experience
• HS diploma or equivalent. Associate degree or professional certification preferred.
• 8+ years experience supporting Leadership staff as a Sr Administrative professional.
Equal Opportunity Employer: We are proud to be an equal opportunity employer. We welcome and encourage applications from all qualified candidates regardless of race, sex, gender identity or expression, disability, age, religion or belief, sexual orientation, or any other characteristic protected by applicable laws and regulations. It is our policy not to discriminate against any applicant or employee, and we are committed to fostering a diverse, inclusive, and respectful work environment across all locations in which we operate. We believe that diversity, equity, and inclusion are fundamental to our mission and enhance our ability to serve clients globally. If you have a disability or require any reasonable accommodations during the application or interview process, please inform your recruiter or contact us directly so that we can explore the appropriate arrangements.
Fraud Alert: Candidate safety is a top priority at Planet Pharma. The industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet Pharma domain (@planet-pharma.com, @planet-pharma.co.uk, and @ppgadvisorypartners.com) and not a domain with an alternative extension like .net, .org or .jobs.
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